Estate Office Administrator
Permanent
Inverinate
Competitive
This role requires flexibility during our busy season with regards to hours and days worked.
Dedicated to providing a 6-star quality private concierge service to our exclusive clients.
This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.
We are looking for an Estate Office Administrator to undertake the following duties on a day-to-day basis:
Key Responsibilities
Ensure all telephone queries are dealt with correctly
Process all weekly attendance & time sheets & ensure that all files are updated
Record annual leave & sick days, ensure files are up to date
Process all purchase orders & invoices.
Monitor all purchase orders & payments.
Maintenance of budget spreadsheets
Prepare & balance petty cash
Review & order all required office stationery
Maintain all cattle & sheep records in line with Government & Estate requirements
Maintain all annual Deer Cull & Count information records
Ensure all staff training requirements are met & up to date in line with H&S
Responsible for Estate vehicles, plant & equipment asset register's
General filing, accounting, & day to day office duties
Occasional cooking & food preparation for visitors & staff
To adhere to organisational policies and procedures.
To ensure a professional approach is undertaken in performing duties and interacting with clients, colleagues and external providers, with particular emphasis on maintaining departmental confidentiality.
To always respect the nature of the company's business and adhere to strict code of conduct and confidentiality.
To provide cover for colleagues in times of absence, such as annual leave.
Training and Development Responsibilities
* Customer service and communication skills
* First Aid
* Health and Safety
Knowledge/Experience/Skills/Abilities
Proven experience of administration in a quality driven service environment, such as hotel or Private Estate
Proven relevant experience working in a 24/7 environment
Proven organisational skills
Able to demonstrate proven specialist hands on cleaning experience
Health and Safety knowledge preferably gained through a recognised course
Computer literate, with experience of Microsoft packages such as Word, Excel, Outlook
Personal Attributes
A proactive, positive and professional approach
A good, willing and hospitable approach to the job and guest.
Benefits
Private healthcare
Company pension scheme
Season ticket loan
Perks at work
APPLY NOW.
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