PMO Manager

Key Responsibilities

• Within the wider Ofgem organisation your responsibilities will include:

• Project manage a programme of work within either a Central PMO function, portfolio or team setting.

• Establish and maintain up-to-date delivery plans, identifying and managing milestones, creating visibility of key decision points and dependencies within the central planning tool.

• Responsible for ensuring the organisations project management processes are followed and all required project documentation in maintained including business cases, project initiation documents.

• Ensure there is a clear up to date picture of resource needs across the Portfolio by maintaining the central Resourcing Tool.

• Deliver accurate and timely reporting for senior colleagues, programme SROs and decision makers as required.

• Ensure effective risk management and assurance processes are in place, and a drumbeat for the regular review of risk across the Portfolio feeding into and adhering to the central risk processes.

• Overall responsibility for engaging with and providing information, as required, to the central PMO team.

• Actively engage with the wider Project Management and Delivery professional network to ensure sharing of best practice, building of capability, and promote continuous improvement.

Additional Responsibilities

• Actively engage with the wider profession to ensure sharing of best practice and promote continuous improvement.

• Respond to ad-hoc requests as directed.

Person specification

Key Outputs and Deliverables

• Ensure all change activity is appropriately governed, including the production of reports, coordinating any associated governance meetings, and providing oversight and monitoring of key milestones, and delivery assurance against Ofgem's Change Framework/Standards.

• Ensure all Cabinet Office Controls and ePMO change standards are implemented and embedded across the Directorate.

• Ensure appropriate governance and assurance controls are in place and arrange or conduct independent reviews, e.g. stage gate reviews, at appropriate points in the project lifecycle. Monitor the effectiveness of controls and ensure that recommendations from reviews are acted upon.

• Identify common capabilities and opportunities for linking up, re-using and sharing of methods and resources between projects and programmes.

• Conduct lessons learnt reviews for all large change delivery, producing a report of recommendations. Ensure learning is disseminated widely, and that agreed actions are taken forward into future projects.

• Manage relationships with the ePMO and Digital PMO noting portfolio delivery dependencies or wider Ofgem interdependencies where required.

• Support in-year prioritisation and plan progress reviews, including the alignment of flexible Change Delivery resources.

• Proactively challenge and evolve thinking within the Directorate and beyond, encouraging the organisation to be more efficient, more effective and more ambitious, supporting continuous improvement and ongoing business process change.

• Deliver strategic projects or key workstreams as required.

• Engage with colleagues across Ofgem to develop shared understanding of problems and collaborate on effective solutions.

Role Criteria

Essential

• Experience in project management or a qualification, for example one or more of the following (LEAD):

• • PRINCE2 Practitioner

• • Managing Successful Programmes Practitioner

• • Agile Project Management Practitioner

• • Management of Risk Practitioner

• • P3O Practitioner

• • Managing Successful Programmes Advanced Practitioner

• • APM Project Management Qualification

• • APM Chartered Project Professional

• • Project Leadership Programme

• • APMG International Project Planning and Control Foundation

• • APMG International Project Planning and Control Practitioner

• Proven experience in working in a PMO function/portfolio management. (LEAD)

• Experience in developing delivery plans, including clear and transparent work objectives, milestones, and success metrics.

• Skilled collaborator and strong communicator

• Excellent stakeholder management, negotiation and influencing skills at senior levels.

• Experience of a range of project management techniques, including agile and waterfall.

Desirable

• Experience of shaping and delivering projects or workstreams.

• Experience of managing IT/digital projects or working within a digital portfolio.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service

Technical skills

We'll assess you against these technical skills during the selection process:

• Please refer to the Candidate Pack and Role Profile attached for full details.

Benefits

Alongside your salary of £32,498, OFGEM contributes £9,414 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; Hybrid working, flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Experience and Technical skills.

When you press the 'Apply now' button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.

You will then be asked to provide a 1250 word 'personal statement' evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities.

The Civil Service values honesty and integrity and expect all candidates to abide by these principles. Ofgem take any incidences of cheating very seriously. Please ensure all examples provided are of your own experience. Any instances of plagiarism or other forms of cheating will be investigated and, if proven, the relevant applications will be withdrawn from the process.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window) .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window) .