We have an exciting opportunity for an Executive Assistant to provide excellent support to a group of Interpath Managing Directors.
The role requires initiative, proactivity, flexibility, and discretion. This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.
Key Accountabilities:
Provide excellent support to Managing Directors - tasks to include:
The role requires initiative, proactivity, flexibility, and discretion. This is a fast paced, highly varied role supporting a large team. The ability to learn new skills quickly and to build relationships is essential. You will be enthusiastic, keen to learn, highly organised and diligent.
Key Accountabilities:
Provide excellent support to Managing Directors - tasks to include:
- Diary management - organise meetings and conference calls, book meeting rooms and catering and optimise stakeholders' time.
- Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
- Arrange cost efficient travel and accommodation.
- Maintain the Salesforce CRM database.
- Assist with the co-ordination of business development events, i.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
- Arrange seminars and training events, as required.
- Prepare client fees and other financial administration tasks.
- Process accurate, timely expense claims.
- Assist EA Team colleagues when required, e.g. share tasks/cover absences.
- Experience as a Personal Assistant/Executive Assistant/Secretary is essential
- 5 GCSEs or equivalent including English and Maths preferred, however strong work experience will be prioritised.
- Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
- Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
- Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
- Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
- Excellent verbal/written communication skills and interact well with both internal and external clients.
- Proactive and possess exceptional time management skills to effectively prioritise workload.
- Ability to work well under pressure in a fast-paced environment.
- IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.
- Annual leave 26 days (in addition to Public/Bank Holidays)
- Private medical insurance
- Life Assurance (4x salary)
- Group Income Protection
- Holiday buy (up to 10 days via salary sacrifice)
- Workplace pension scheme
- Discretionary bonus scheme
- Discounted gym membership
- Dental Insurance (optional, BUPA)
- Critical Illness Insurance (optional)
