Make a Home at Taylor Wimpey
Job summary/Purpose
To deliver efficient, professional secretarial/administration support to the Production Department.
Primary Responsibilities
Key accountabilities – Specific duties particular to the role
- Liaise with training provider for any training requirements and maintain training Matrix for all training undertaken by the Production team including weekly paid staff/ labour
- Use of COINS system for inputting production-related information i.e. update Site Management locations/ NHBC Policy numbers / Programme changes and producing GANTT Charts
- New Sites – assist site manager to develop the required site documentation pack; issue controlled copy of the TWUK Site HSE Manual; issue TWUK site induction pack; contact relevant parties and register new development for site inspections to be carried
- HSE: Category ‘A’, ‘B’ and ‘C’ Reports – Maintain copies of all category notification reports and distribute as required; collate site action reports in preparation for close-out of categories; maintain SHE system close-outs
- Newflashes and Memos – Arrange for copies to be issued immediately to all site managers; collate responses and action as appropriate
- Type and distribute monthly Project Review Minutes for each site, including sending out diary invites to attendees
- Type up ad hoc minutes of meetings
- Type up annual appraisals for Production staff and pass originals to Executive Secretary
- HSE report to be completed on the 1st of every month
- HSE Manuals – Arrange for any updates to be distributed to all manual holders and acknowledgement actioned
- Accidents – Ensure all accidents are logged and reported, where necessary, and complete all necessary administration
- Contractor Non-conformity Notices – Collate all responses and action as required. Maintain copies on file
- Telehandler Operator Records – Training and operator passports to be recorded and distributed to the appropriate site managers
- Apprentice Co-ordinator for Trade and Site Management. Maintain induction records for all TWUK directly employed Apprentices/Young Persons
- Monthly Reports and Board Reports – Complete and issue as required. Key issues Board Report to be completed on a monthly basis as and when required
Experience, Qualifications, Technical Requirements
- Excellent secretarial and IT skills, including Outlook, Word, Excel, PowerPoint and related software applications.
- Strong administrative and organisational skills, ability to multi task and prioritise workloads.
- Excellent audio/copy typing skills
- Good communication and telephone skills
Inclusivity Statement
As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.
