Document Control Manager

Title:Document Control ManagerOVERVIEWDOCUMENT CONTROL MANAGERRole:- Oversee all Project Document Controllers and provide functional support.- Set up, manage and maintain project document control systems in line with company, customer and project.- Onboard all users of EDMS (Project, Client, Supply Chain).- Developing and implementing the Document Control Plan, Policies and systems in line with project requirements.- Ensure consistent approach to Information is adopted across the business.- Coordinate all activities related to the document control procedure, including technical documents, drawings, and commercial correspondence.- Input document data into standard registers (TIDP’s) ensuring that the information is accurate and up to date.- Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable- Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability- Maintain the files and control logs as required by the project (MIDP, Deliverables Schedule, Handover requirements).- Organise, manage and file document receipts and distribution lists (using a RACI), project documents and drawings in conjunction with project and corporate naming and numbering procedure- Issue and receive controlled documentation, log issues and receivers, and create general electronic transmittals to the project, customer and suppliers- Archive, retrieve and store documentation adhering to company standards and policies- Check that all information complies with specified company formats, templates and standards- Assist the document control team with the issue, receipt and tracking of all supplier deliverables through to close out and handover stage- Assist with quality checks and audits of document databases, identifying and correcting any anomalies- Endorse the corporate content management system ensuring business system continuity is met- Ensure team compliance with project document control and project document numbering procedures- Act as focal point for all team document management matters- Effectively communicate document management problem areas to the project team where necessary- Provide practical help and first line training support to team members- Maintain and organise hard copy document masters in the satellite project library or archives- Training, performance evaluation, effective resourcing and line management of document controllers.- Providing monthly reports to the management team regarding document control performance.- Maintain contacts within the Project team, seeking feedback on performance and on the service provision and responding effectively to it.- Working with Official and Official Sensitive documentation.Education/Training/Skills- Educated to Educated to NVQ level or equivalent- Experience of managing a document control team- Knowledge in use of spreadsheets, database, word processing and selected job specific software- Experience setting up and using electronic document management systems- Ability to keep clear and accurate records and reports- Ability to use computer and rapidly input data and retrieve records and information- Experience of using SL systems Icepac & Cimage (not essential – training offered)- High level of accuracy / attention to detail- Ability to prioritise and organise workload, whilst following process and procedure.- Ability to meet deadlines without compromising on quality.- Ability to work independently or as part of a team and build strong working relationships with people at all levels.#LI-JI1 #LI-HYBRID