Purpose of the role
Working closely with the Training Coordinators and Training and Development Manager, you will assist the team with administrative tasks to support the organisation, running and promotion of Sleep Action’s training courses.
Principal duties
Service Delivery
Deal with enquiries from potential and prospective delegates. Provide general administrative support for running the training courses e.g. identifying and booking venues, arranging catering, organising speakers’ travel and accommodation, producing attendance sheets and delegate badges, setting up training venues and supporting speakers and delegates on the day. Arrange printing of training packs and materials for in-person training. Assist with post-course tasks e.g. collating evaluations, speaker expenses and fees, post-course evaluations and sending out certificates. Update training material, liaising with lecturers to update all materials, course and website. Attend conferences to represent Sleep Action by supporting the running of a stall and dealing with enquiries from professionals, parents and potential delegates. Finance
Prepare invoices for Sleep Action training course commissioners. Information Systems/Administration
Maintain efficient records of training courses using the Training Management Software. Maintain an effective filing system for training courses and events. Maintain Sleep Counsellor database. Proficiency using videoconferencing software including Zoom and Microsoft Teams. Familiar with Microsoft Office suite. Communication
Foster and maintain good working relationships with internal and external stakeholders. Update training section of the Sleep Action website ensuring the information is correct and up to date. Ensure all Sleep Counsellors and Sound Sleep attendees have access to the Sleep Action website. Other
This descriptor is a guide for the post holder but other appropriate duties may be necessary from time to time. Values
Our people and our values are most important to us, so any member of our team must understand and live these values: Tailored
– We always put people at the centre of our work. Humour
– Great things can be achieved when we are happy and have fun. Resilient
– Flexibility, confidence and creativity turn challenges into opportunities. Integrity
– Passion and professionalism are vital for all involved in our organisation. Value
– Everybody deserves respect and we are enriched through our differences. Empathy
– Compassion and care are in everything we do. Job Types:
Part-time, Permanent Pay:
£21,840.00 per year Expected hours:
16 per week Benefits: Additional leave Company events Company pension Cycle to work scheme Discounted or free food Employee mentoring programme Enhanced maternity leave Free parking Gym membership Health & wellbeing programme On-site parking Sick pay Work from home Schedule: Day shift Monday to Friday Education: GCSE or equivalent (preferred) Experience: Administrative experience: 1 year (required) Language: English (preferred) Work Location:
Hybrid remote in Edinburgh EH7 4NS
#J-18808-Ljbffr
Deal with enquiries from potential and prospective delegates. Provide general administrative support for running the training courses e.g. identifying and booking venues, arranging catering, organising speakers’ travel and accommodation, producing attendance sheets and delegate badges, setting up training venues and supporting speakers and delegates on the day. Arrange printing of training packs and materials for in-person training. Assist with post-course tasks e.g. collating evaluations, speaker expenses and fees, post-course evaluations and sending out certificates. Update training material, liaising with lecturers to update all materials, course and website. Attend conferences to represent Sleep Action by supporting the running of a stall and dealing with enquiries from professionals, parents and potential delegates. Finance
Prepare invoices for Sleep Action training course commissioners. Information Systems/Administration
Maintain efficient records of training courses using the Training Management Software. Maintain an effective filing system for training courses and events. Maintain Sleep Counsellor database. Proficiency using videoconferencing software including Zoom and Microsoft Teams. Familiar with Microsoft Office suite. Communication
Foster and maintain good working relationships with internal and external stakeholders. Update training section of the Sleep Action website ensuring the information is correct and up to date. Ensure all Sleep Counsellors and Sound Sleep attendees have access to the Sleep Action website. Other
This descriptor is a guide for the post holder but other appropriate duties may be necessary from time to time. Values
Our people and our values are most important to us, so any member of our team must understand and live these values: Tailored
– We always put people at the centre of our work. Humour
– Great things can be achieved when we are happy and have fun. Resilient
– Flexibility, confidence and creativity turn challenges into opportunities. Integrity
– Passion and professionalism are vital for all involved in our organisation. Value
– Everybody deserves respect and we are enriched through our differences. Empathy
– Compassion and care are in everything we do. Job Types:
Part-time, Permanent Pay:
£21,840.00 per year Expected hours:
16 per week Benefits: Additional leave Company events Company pension Cycle to work scheme Discounted or free food Employee mentoring programme Enhanced maternity leave Free parking Gym membership Health & wellbeing programme On-site parking Sick pay Work from home Schedule: Day shift Monday to Friday Education: GCSE or equivalent (preferred) Experience: Administrative experience: 1 year (required) Language: English (preferred) Work Location:
Hybrid remote in Edinburgh EH7 4NS
#J-18808-Ljbffr
