Main area: Urology Specialty Secretary Grade NHS AfC: Band 3
Contract: Permanent
Hours:
Full time
Flexible working
Compressed hours
37.5 hours per week (Negotiation on working pattern if required. RLI or WGH)
Job ref: 331-L6310624-B
Site: Royal Lancaster Infirmary/Westmorland General Hospital
Town: Lancaster/Kendal
Salary: £24,071 - £25,674 Per annum
Salary period: Yearly
Closing: 31/12/2024 23:59
''Creating a great place to be cared for and a great place to work''
University Hospitals of Morecambe Bay has a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.
Job overview
We have a vacancy for an enthusiastic, well-motivated secretary to join our medical secretarial team within the surgery and Critical care division at Royal Lancaster Infirmary or Westmorland General Hospital. Current or recent Secretarial experience, with a typing qualification is desirable, together with excellent English language skills. Knowledge of medical terminology and IT systems would be an advantage, although training will be given. Working as part of a small team, you will be required to liaise with patients and a number of internal and external departments, agencies and providers; therefore highly developed communication skills are essential. Main duties of the job
The post holder will be expected to provide a robust and comprehensive secretarial and administration service to the Specialty team, Service Managers, Senior Medical Staff and their teams. Creating letters and typing of clinical letters from dictation Being the crucial point of contact for patients and care providers Provide administration and secretarial support to the speciality Responsible for all aspects of a named clinician's administration Daily use of Microsoft office packages To organise and attend meetings when required Ability to take minutes for meetings Checking and updating patient information e.g. results and discharges Working for our organisation
We operate from three main hospitals: Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises. FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. WGH provides a range of General Hospital services, together with an Urgent Treatment Centre. Detailed job description and main responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website
here . Person specification
Education and qualifications
Educated to GCSE level or equivalent to include Maths and English language NVQ level 3 or equivalent experience in business admin ECDL or recognised typing qualification or relevant experience OCR/RSA Level 3 or ability to type 60 words per minute Audio typing equivalent qualification or experience Experience
Previous administration and/or clerical experience Audio typing experience or relevant IT skills and experience Experience of working with a digital dictating system Previous secretarial experience Skills, ability and Knowledge
Knowledge of data protection and the requirement for confidentiality Evidence of clear communication skills, with the ability to use tact and diplomacy at all times Proficiency in the use of Microsoft office 365 packages Proficiency in English Language Able to work following instruction and procedures Ability to work as part of a team and be a supportive team member Accuracy and attention to detail Knowledge and use of medical terminology Knowledge of the Lorenzo computer system Awareness of H&S issues Self-motivated Co-operative, flexible, enthusiastic, approachable and friendly Willingness to adopt new working practices as and when necessary Clear understanding of patient confidentiality Willingness to self-develop The Behavioural Standards Framework Everybody’s responsibility in everything we do PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL. The Trust promotes flexible working opportunities wherever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive. The trust operates a No Smoking Policy. Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview. The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert. If the post is subject to Disclosure & Barring Service checking, a charge will be made to the successful candidate(s). Anyone newly appointed to the trust under the Agenda For Change contract will be subject to the completion of a satisfactory 6 month probationary period. We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role. Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020. Name: Amy Johnson Job title: Urology Business Support Assistant Email address: amy.johnson1@mbht.nhs.uk Telephone number: 01524551680 Additional information: For an informal chat or further information please contact Amy Johnson, Urology Business Support Assistant at 01524 551680 or via email, amy.johnson1@mbht.nhs.uk
#J-18808-Ljbffr
We have a vacancy for an enthusiastic, well-motivated secretary to join our medical secretarial team within the surgery and Critical care division at Royal Lancaster Infirmary or Westmorland General Hospital. Current or recent Secretarial experience, with a typing qualification is desirable, together with excellent English language skills. Knowledge of medical terminology and IT systems would be an advantage, although training will be given. Working as part of a small team, you will be required to liaise with patients and a number of internal and external departments, agencies and providers; therefore highly developed communication skills are essential. Main duties of the job
The post holder will be expected to provide a robust and comprehensive secretarial and administration service to the Specialty team, Service Managers, Senior Medical Staff and their teams. Creating letters and typing of clinical letters from dictation Being the crucial point of contact for patients and care providers Provide administration and secretarial support to the speciality Responsible for all aspects of a named clinician's administration Daily use of Microsoft office packages To organise and attend meetings when required Ability to take minutes for meetings Checking and updating patient information e.g. results and discharges Working for our organisation
We operate from three main hospitals: Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises. FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. WGH provides a range of General Hospital services, together with an Urgent Treatment Centre. Detailed job description and main responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website
here . Person specification
Education and qualifications
Educated to GCSE level or equivalent to include Maths and English language NVQ level 3 or equivalent experience in business admin ECDL or recognised typing qualification or relevant experience OCR/RSA Level 3 or ability to type 60 words per minute Audio typing equivalent qualification or experience Experience
Previous administration and/or clerical experience Audio typing experience or relevant IT skills and experience Experience of working with a digital dictating system Previous secretarial experience Skills, ability and Knowledge
Knowledge of data protection and the requirement for confidentiality Evidence of clear communication skills, with the ability to use tact and diplomacy at all times Proficiency in the use of Microsoft office 365 packages Proficiency in English Language Able to work following instruction and procedures Ability to work as part of a team and be a supportive team member Accuracy and attention to detail Knowledge and use of medical terminology Knowledge of the Lorenzo computer system Awareness of H&S issues Self-motivated Co-operative, flexible, enthusiastic, approachable and friendly Willingness to adopt new working practices as and when necessary Clear understanding of patient confidentiality Willingness to self-develop The Behavioural Standards Framework Everybody’s responsibility in everything we do PLEASE NOTE THAT SHORTLISTED APPLICANTS WILL BE CONTACTED BY EMAIL. The Trust promotes flexible working opportunities wherever possible to enable staff to balance their work and home life. We are committed to Equal Opportunities and aim to be Effortlessly Inclusive. The trust operates a No Smoking Policy. Only those applicants who demonstrate clearly how they meet our Person Specification will be shortlisted for Interview. The Trust does not offer interview expenses to shortlisted candidates unless indicated in the advert. If the post is subject to Disclosure & Barring Service checking, a charge will be made to the successful candidate(s). Anyone newly appointed to the trust under the Agenda For Change contract will be subject to the completion of a satisfactory 6 month probationary period. We have introduced a new system called Pre-Onboarding, specifically to support you right the way through to your first few months in your new role with us at UHMB. This bespoke site has lots of useful information to help you settle into your new role. Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020. Name: Amy Johnson Job title: Urology Business Support Assistant Email address: amy.johnson1@mbht.nhs.uk Telephone number: 01524551680 Additional information: For an informal chat or further information please contact Amy Johnson, Urology Business Support Assistant at 01524 551680 or via email, amy.johnson1@mbht.nhs.uk
#J-18808-Ljbffr
