As an HR Administrator, you will be working as part of a busy HR team providing proactive HR service to employees and managers across the organisation.
This role is an urgent requirement to start at the beginning of January on an initial interim contract until April, with the opportunity to extend up to 6 months in total.
Key Tasks
Be the first point of contact for queries, over the phone, by email, or in person.
Manage the full employee life cycle administration processes from recruitment to exit, including placing job adverts, collating job offer packs, issuing contracts/contract amendment notices, and managing leaver processes.
Undertake right to work checks for all new starters, ensuring all files, references, and DBS are cleared before the employee start date.
Collect and input data on the occupational health portal.
Undertake a wide range of activities including word processing, photocopying, scanning, filing, and circulating information, preparing presentational material, ensuring that all work is accurate and delivered within agreed timescales and to agreed standards.
Collect, record, compile, and input data both manually and electronically, in order to maintain comprehensive, up-to-date electronic and paper filing and information systems. Assist with producing reports as required.
Organise, prepare, and take minutes at meetings with multiple participants, both face-to-face and online. Provide support as necessary for disciplinary & grievance matters, e.g., taking notes at meetings.
Send pension and probation letters.
Obtain reports and produce Long Service Certificates and send these out to managers.
Perform other administrative tasks as required by the business and its evolving needs.
Provide support to the P&C Coordinators where required on specific tasks.
Carry out general H&S checks as required.
Maintain adequate levels of stationery, placing orders as necessary.
Manage incoming mail and deliveries and distribute correspondence accordingly.
Candidates
We are seeking an experienced HR Administrator.
Level 3 or equivalent and/or equivalent relevant experience.
CIPD Level 3 or equivalent HR Qualification.
Experience of HR Administration within an HR department.
Ability to develop effective relationships with a range of stakeholders at different levels and from a range of backgrounds.
Good written and verbal communication skills, including the ability to speak with confidence.
Excellent planning and organisation skills and attention to detail.
Good computer skills and the ability to use computer-based information systems, including the intranet.
Ability to work under pressure and manage your own personal stress.
A flexible and proactive approach to your own professional development and a willingness to learn.
The Offer
Temporary contract starting at the beginning of January until Easter (April) with scope to extend until June.
Full-time 37 hours but potential for some flexibility.
Hybrid working / Site in Central Southampton.
What you'll get in return
Flexible working options are available.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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