Area Operations Controller
Leeds (Hybrid)
9 Month Fixed Term Contract
Job Overview
This key operational role is responsible for the proactive build and . This role is a highly focused customer service position with a high proportion of the role focusing on inbound and outbound calls, email correspondence and interacting with the wider casual workforce. The role will become a specialist user of the events scheduling systems. Delivering proactive maintenance of the events calendar for planned activity to drive effective workforce planning. Responsibility for workforce engagement to drive retention by communicating key messages and ensuring a seamless onboarding experience. This role is required to work flexibly with some evening and weekend work associated.
Key Responsibilities/Accountabilities
Proactively build and schedule BAU and major Events ensuring the system accurately reflects all activity within the area and ensuring that all Events are fully manned as efficiently as possible within the required timeframes
Ensure the schedule delivers customer requirements and confirm that planned deployment meets expectations against budgeted revenue and margin
Manage Events planning and system deployment through to invoicing including support for the operational teams with covering and scheduling last-minute absences, drop outs and no shows.
Maintain all pre and post events administration and timesheets along with general day to day maintenance of the events booking system, ensuring accuracy of data and updating data when needed, following all GDPR guidelines as applicable.
Interpret data and act on recommendations from the Ops Support Data Analyst to improve efficiency and workforce utilisation and mitigate cost
Maintenance of system data including holidays, leavers, absence
Primary contact for subcontractor resource providers where necessary
Work within all G4S Events scheduling operating procedures, ensuring maximum compliance including WTD and RTW issues
Support the administrative team in managing queries from the workforce regarding work schedules and making outbound calls when needed to fill last minute or dropped shifts or participate in call round evenings/workforce welfare calls
Identify and communicate opportunities for improvement including cost reduction initiatives, ensuring such improvements are implemented with engagement and communication of relevant stakeholders and ensuring processes are updated to ensure consistent adoption
Support the Head of Ops Support in relation to workforce engagement, creating innovative ways of engaging with the casual workers nationally to increase engagement, reduce attrition and improve workforce utilisation
Contribute to the delivery of projects within Events and representing the Events business in broader initiatives as required
Respond to last minute scheduling changes and clashes, reactively and proactively working with the Ops Support Manager and wider operations to ensure events workforce demands are met, escalating any impact last minute changes may have on the ability to deliver budget expectations
Attendance at large greenfield Events as required, supporting the onsite welfare & administration teams with “back office” administration support and direction
Edit, change and review any workforce schedules and timing corrections working within KPIs and SLAs on service delivery.
Liaison with wider scheduling teams in guarding, to maximize and support with dropped shifts and red hours and maximizing work opportunities for the casual workforce to cover shifts.
Ensure compliance with internal, external and legal requirements as necessary including but not limited to working time directive, SIA, scheduling and procurement processes
Demonstrate teamwork and collaboration across other departments within SSUKI to ensure the overall success of the business and sharing best practice
Input into company communication tools including newsletters and mailshots
Any other activities as reasonably required
Skills and Knowledge Essential Previous scheduling experience Good level of numerical reasoning Previous experience using workforce management / T&A systems Good level of commercial awareness Good stakeholder engagement across a range of functions Desirable Experience with Oracle Key G4S Competencies Managing with complexity
Managing Professionally
Delivering Performance
Teamwork and Collaboration
#J-18808-Ljbffr
Ensure the schedule delivers customer requirements and confirm that planned deployment meets expectations against budgeted revenue and margin
Manage Events planning and system deployment through to invoicing including support for the operational teams with covering and scheduling last-minute absences, drop outs and no shows.
Maintain all pre and post events administration and timesheets along with general day to day maintenance of the events booking system, ensuring accuracy of data and updating data when needed, following all GDPR guidelines as applicable.
Interpret data and act on recommendations from the Ops Support Data Analyst to improve efficiency and workforce utilisation and mitigate cost
Maintenance of system data including holidays, leavers, absence
Primary contact for subcontractor resource providers where necessary
Work within all G4S Events scheduling operating procedures, ensuring maximum compliance including WTD and RTW issues
Support the administrative team in managing queries from the workforce regarding work schedules and making outbound calls when needed to fill last minute or dropped shifts or participate in call round evenings/workforce welfare calls
Identify and communicate opportunities for improvement including cost reduction initiatives, ensuring such improvements are implemented with engagement and communication of relevant stakeholders and ensuring processes are updated to ensure consistent adoption
Support the Head of Ops Support in relation to workforce engagement, creating innovative ways of engaging with the casual workers nationally to increase engagement, reduce attrition and improve workforce utilisation
Contribute to the delivery of projects within Events and representing the Events business in broader initiatives as required
Respond to last minute scheduling changes and clashes, reactively and proactively working with the Ops Support Manager and wider operations to ensure events workforce demands are met, escalating any impact last minute changes may have on the ability to deliver budget expectations
Attendance at large greenfield Events as required, supporting the onsite welfare & administration teams with “back office” administration support and direction
Edit, change and review any workforce schedules and timing corrections working within KPIs and SLAs on service delivery.
Liaison with wider scheduling teams in guarding, to maximize and support with dropped shifts and red hours and maximizing work opportunities for the casual workforce to cover shifts.
Ensure compliance with internal, external and legal requirements as necessary including but not limited to working time directive, SIA, scheduling and procurement processes
Demonstrate teamwork and collaboration across other departments within SSUKI to ensure the overall success of the business and sharing best practice
Input into company communication tools including newsletters and mailshots
Any other activities as reasonably required
Skills and Knowledge Essential Previous scheduling experience Good level of numerical reasoning Previous experience using workforce management / T&A systems Good level of commercial awareness Good stakeholder engagement across a range of functions Desirable Experience with Oracle Key G4S Competencies Managing with complexity
Managing Professionally
Delivering Performance
Teamwork and Collaboration
#J-18808-Ljbffr
