Personal Assistant to Director

You will work with our senior staff members, supporting them with business and personal administrative tasks, organising their schedule, travel, working on business projects and maintaining daily itineraries whilst maintaining confidentiality at all times. What you will be responsible for: Acting as the first point of contact, dealing with correspondence and phone calls. Effective management of the electronic diary, assessing the priority of appointments and reallocation as necessary. Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up. Receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries. Organising and maintaining effective filing systems. Acting as a key liaison between senior managers and other key parties, setting up meetings as appropriate and maintaining good communications. Making travel arrangements and booking accommodation as and when required. Processing claims for expenses. Providing high quality and professional office hospitality to visitors. Organising personal commitments including travel and assisting with some personal errands from time to time. Working on projects on an ad hoc basis. Any other duties as may reasonably be required. What we are looking for: Ability to organise and plan. Prior experience as a Personal Assistant would be advantageous. Experience in electronic diary management. Exceptional interpersonal and communication skills, including the ability to ensure effective communication both internal and external. Ability to work under pressure and to tight deadlines. A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes. Flexibility (there may be out of hours work depending on CEO's diary or project). Excellent attention to detail. Ability to work on own initiative. Ability to deal with sensitive information with discretion and to maintain confidentiality at all times. Excellent IT skills including working knowledge of word processing, spreadsheets, preferably Microsoft Office Word and Excel, PowerPoint. If you are interested in this job position, please email your application letter and personal CV. On the application letter, please indicate your expected salary. If you wish to speak informally, please call Lily at 07818447083. Thank you. Job Type:

Full-time Pay:

From £25,000.00 per year Schedule: Day shift Monday to Friday Work Location:

In person Application deadline:

27/12/2024 Expected start date:

05/01/2025

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