Location : Hybrid – Croydon 2 days/week
Hours : Full time, 37.5 hours per week.
Status : Permanent
Purpose of the role
Provide administrative support to the Finance Manager and their team primarily maintaining the Accounts Payable mailbox, answering invoice queries, and reconciling supplier statements. Key responsibilities
Daily monitoring of a high-volume mailbox. Review of submitted purchase invoices. Preparation of purchase invoices for upload into the financial system. Responding to supplier queries via phone and email. Engaging with Operational teams on queries and raising exceptions. Reconciliation of supplier statements. Assistance generating supplier payments. Ad hoc reporting. Operational & stakeholder management
Comfortable dealing with internal and external stakeholders including operational staff, suppliers and service providers, management, and other senior members of staff. HCML citizen
Uphold the values and maintain the reputation of HCML Group. Personal specification
Experience
Worked in an environment with high volumes of email traffic. Accounts Payable team experience. Experience working in healthcare environment. Skills & knowledge
Basic MS Office competence. Previous experience working with Access Financials. Attributes
Effective written and oral communication. High attention to detail. Team worker/collaborator. Confident in prioritising workloads independently. Qualifications & training
Minimum three A levels (any subjects applicable) above Grade C or equivalent academic qualification, or relevant experience for this role. A degree (any subject applicable) or equivalent academic qualification, or experience for this role. All successful candidates will be subject to DBS checks. HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
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Provide administrative support to the Finance Manager and their team primarily maintaining the Accounts Payable mailbox, answering invoice queries, and reconciling supplier statements. Key responsibilities
Daily monitoring of a high-volume mailbox. Review of submitted purchase invoices. Preparation of purchase invoices for upload into the financial system. Responding to supplier queries via phone and email. Engaging with Operational teams on queries and raising exceptions. Reconciliation of supplier statements. Assistance generating supplier payments. Ad hoc reporting. Operational & stakeholder management
Comfortable dealing with internal and external stakeholders including operational staff, suppliers and service providers, management, and other senior members of staff. HCML citizen
Uphold the values and maintain the reputation of HCML Group. Personal specification
Experience
Worked in an environment with high volumes of email traffic. Accounts Payable team experience. Experience working in healthcare environment. Skills & knowledge
Basic MS Office competence. Previous experience working with Access Financials. Attributes
Effective written and oral communication. High attention to detail. Team worker/collaborator. Confident in prioritising workloads independently. Qualifications & training
Minimum three A levels (any subjects applicable) above Grade C or equivalent academic qualification, or relevant experience for this role. A degree (any subject applicable) or equivalent academic qualification, or experience for this role. All successful candidates will be subject to DBS checks. HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
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