Care Group Personal Assistant - Women's Health
East Kent Hospitals University NHS Foundation Trust
We have an excellent opportunity available for someone who wants to enhance and develop their PA skills. The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide flawless support to Senior Management, and it would be great to have you as part of the team. Main Duties of the Job
The core focus of the role is providing meeting support to the Care Group; this includes preparing agendas, taking live minutes, coordinating the action log, and ensuring these are followed up within the required timeframe. In addition to this, you will be dealing with Business World, Health Roster, setting up Teams, managing inboxes, diary management, formatting documents, etc. Work in a team-based environment providing support to each other and ensuring continuity of services. This includes organization of your own and other senior team members' work. This post will include organization and maintenance of effective systems (paper-based and electronic). About Us
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected, and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families, and carers we care for every day. Please note that if you require a Certificate of Sponsorship to work in the UK, you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above. Job Responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries, please don't hesitate to contact the line manager using the contact details below. Person Specification
Governance
Experience of a range of secretarial/administrative work procedures and practices with an advanced level of theoretical knowledge. NHS policy and impact on services. Knowledge of organizational structure and operating policies. Qualifications and Training
GCSE A - C (or equivalent) - English and Maths or equivalent professional experience. ECDL or equivalent RSA or equivalent. Skills and Experience
Previous experience working within a busy administrative environment. Excellent communication skills both verbal and written. Advanced secretarial skills including the ability to type accurately, audio typing, diary management, and take minutes of meetings as required. Managing complex workload with competing demands. Good interpersonal skills with the ability to remain calm under pressure. Previous NHS experience. Personal/Professional Attributes
Able to use own initiative. Excellent communication skills both verbal and written. Well organized and able to prioritize own workload and that of others. Other
To be aware of and adhere to the Trust's Vision, Mission, and Values. Ability to travel in a timely manner between Trust sites. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. East Kent Hospitals University NHS Foundation Trust £26,530 to £29,114 a year pro rata per annum.
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East Kent Hospitals University NHS Foundation Trust
We have an excellent opportunity available for someone who wants to enhance and develop their PA skills. The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide flawless support to Senior Management, and it would be great to have you as part of the team. Main Duties of the Job
The core focus of the role is providing meeting support to the Care Group; this includes preparing agendas, taking live minutes, coordinating the action log, and ensuring these are followed up within the required timeframe. In addition to this, you will be dealing with Business World, Health Roster, setting up Teams, managing inboxes, diary management, formatting documents, etc. Work in a team-based environment providing support to each other and ensuring continuity of services. This includes organization of your own and other senior team members' work. This post will include organization and maintenance of effective systems (paper-based and electronic). About Us
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected, and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families, and carers we care for every day. Please note that if you require a Certificate of Sponsorship to work in the UK, you must declare this on your application form, even if you currently have a certificate of sponsorship or a work permit for another role and are already working in the country. Please note we are only able to sponsor candidates on a Skilled Worker Visa applying for roles Band 5 and above. Job Responsibilities
Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries, please don't hesitate to contact the line manager using the contact details below. Person Specification
Governance
Experience of a range of secretarial/administrative work procedures and practices with an advanced level of theoretical knowledge. NHS policy and impact on services. Knowledge of organizational structure and operating policies. Qualifications and Training
GCSE A - C (or equivalent) - English and Maths or equivalent professional experience. ECDL or equivalent RSA or equivalent. Skills and Experience
Previous experience working within a busy administrative environment. Excellent communication skills both verbal and written. Advanced secretarial skills including the ability to type accurately, audio typing, diary management, and take minutes of meetings as required. Managing complex workload with competing demands. Good interpersonal skills with the ability to remain calm under pressure. Previous NHS experience. Personal/Professional Attributes
Able to use own initiative. Excellent communication skills both verbal and written. Well organized and able to prioritize own workload and that of others. Other
To be aware of and adhere to the Trust's Vision, Mission, and Values. Ability to travel in a timely manner between Trust sites. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. East Kent Hospitals University NHS Foundation Trust £26,530 to £29,114 a year pro rata per annum.
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