Personal Assistant (PA) for Child Health Team
East Suffolk and North Essex NHS Foundation Trust
The Child Health service at Ipswich Hospital is looking for a creative, dynamic individual who has previous experience of working as a Personal Assistant and is able to bring their knowledge, skill, and experience to support the Management Team. You will be highly organised, practical, reliable, and efficient and will have a flexible approach to the role; working on your own initiative as well as effectively as part of the wider team. Duties will include proactive forward planning, fielding emails and telephone calls, management of calendars, meeting management (agenda setting, distribution of paperwork according to an established timetable, high-quality minute taking, and follow-up of actions), managing the nurses roster for the senior nursing team. To be successful in this challenging but rewarding role, you will thrive under pressure, have the drive and courage to solve problems, and the ability to prioritise a busy workload. The post holder will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders, and will have proven IT experience. This is a fixed term/secondment post until 31st May 2026. Main duties of the job
To provide an effective, comprehensive personal assistant service to the Children's Matron, Children's ward, and Neonatal Unit senior nursing teams and operations team. Dealing on a regular basis with confidential and sensitive information relating to staff and services. Provide a comprehensive, high-quality business support service for the Child Health management team, including typing/word processing of letters, minutes, reports, and other routine correspondence, using own initiative. About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics, and in patients' own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals, we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata), and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offers a variety of services. Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients. We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in the hospital for staff and patients. Job responsibilities
For full details of the responsibilities and duties of this role, please see the attached job description. Person Specification
Experience
Proven experience in PA role with a proven track record of achievement. Experience of minute taking. Previous experience as a medical secretary or a medical administrator. Short-hand experience. Qualifications
GCSE or equivalent in Maths. GCSE or equivalent in English. Word processing to RSA III or equivalent. Knowledge of Medical Terminology and Medical Secretarial practices. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name
East Suffolk and North Essex NHS Foundation Trust £26,530 to £29,114 a year per annum pro rata
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East Suffolk and North Essex NHS Foundation Trust
The Child Health service at Ipswich Hospital is looking for a creative, dynamic individual who has previous experience of working as a Personal Assistant and is able to bring their knowledge, skill, and experience to support the Management Team. You will be highly organised, practical, reliable, and efficient and will have a flexible approach to the role; working on your own initiative as well as effectively as part of the wider team. Duties will include proactive forward planning, fielding emails and telephone calls, management of calendars, meeting management (agenda setting, distribution of paperwork according to an established timetable, high-quality minute taking, and follow-up of actions), managing the nurses roster for the senior nursing team. To be successful in this challenging but rewarding role, you will thrive under pressure, have the drive and courage to solve problems, and the ability to prioritise a busy workload. The post holder will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders, and will have proven IT experience. This is a fixed term/secondment post until 31st May 2026. Main duties of the job
To provide an effective, comprehensive personal assistant service to the Children's Matron, Children's ward, and Neonatal Unit senior nursing teams and operations team. Dealing on a regular basis with confidential and sensitive information relating to staff and services. Provide a comprehensive, high-quality business support service for the Child Health management team, including typing/word processing of letters, minutes, reports, and other routine correspondence, using own initiative. About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics, and in patients' own homes. We are one of the largest NHS organisations in England, employing more than 12,000 staff. We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options. Along with supporting you to achieve your career goals, we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata), and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offers a variety of services. Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients. We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in the hospital for staff and patients. Job responsibilities
For full details of the responsibilities and duties of this role, please see the attached job description. Person Specification
Experience
Proven experience in PA role with a proven track record of achievement. Experience of minute taking. Previous experience as a medical secretary or a medical administrator. Short-hand experience. Qualifications
GCSE or equivalent in Maths. GCSE or equivalent in English. Word processing to RSA III or equivalent. Knowledge of Medical Terminology and Medical Secretarial practices. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer name
East Suffolk and North Essex NHS Foundation Trust £26,530 to £29,114 a year per annum pro rata
#J-18808-Ljbffr
