We have an exciting Medical Secretary position, working 37.5 hours per week as part of the Gynaecology Medical Secretary/Administration team.
The key requirements for this position are the AMSPAR qualification or previous medical secretary experience.
We are a friendly, fun, and supportive team looking for someone to join us who is also a team player, has experience managing 18-week pathways, and has knowledge and evidence of patient information systems and other relevant IT systems. Personal organization, great communication skills, and the ability to prioritize workloads to juggle the ever-changing priorities of the NHS are also essential, as is the experience of working in a fast-paced environment.
Main Duties of the Job
Actively managing the administrative processes associated with patient pathways and contributing to the effectiveness of clinical teams (including patient experience, patient flow, and waiting list management) for specialty teams. Coordinating, navigating, and tracking a caseload of patients efficiently and effectively through their care pathway, i.e. outpatients, day case, diagnostics, and inpatients from referral to treatment and discharge for Gynaecology. Providing secretarial and administrative support to Consultants and clinical teams to support the delivery of high-quality coordinated and integrated care, including liaison with patients, carers, GPs, and other service users. About Us
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organization with a budget of approximately £600 million and over 7,000 staff. Diversity and social care are at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban center that demands massive regeneration and has substantial premature mortality. Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first-class, purpose-built premises. As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continue your application with this understanding. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities. We have three newly emerging strategic objectives: Our People - to cultivate and sustain happy, productive, and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve lives Job Responsibilities
Please see the attached Job Description and Person Specification for full details on what this role entails. Person Specification
Experience
Substantial experience within the NHS. Knowledge of waiting list/patient management systems. Knowledge of PAS systems and other relevant databases. Experience of managing 18-week pathway. Cancer Services knowledge and/or experience. Qualifications
Evidence of relevant continuing professional development. Excellent IT skills to include complex databases. GCSE English and Maths grade C and above. AMSPAR qualification or evidence of extensive knowledge of medical terminology. RSA Typing Level 2. AMSPAR. NVQ4 in a relevant subject to the role, i.e., Business Administration or Leadership and Management, or willingness to work towards. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Actively managing the administrative processes associated with patient pathways and contributing to the effectiveness of clinical teams (including patient experience, patient flow, and waiting list management) for specialty teams. Coordinating, navigating, and tracking a caseload of patients efficiently and effectively through their care pathway, i.e. outpatients, day case, diagnostics, and inpatients from referral to treatment and discharge for Gynaecology. Providing secretarial and administrative support to Consultants and clinical teams to support the delivery of high-quality coordinated and integrated care, including liaison with patients, carers, GPs, and other service users. About Us
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organization with a budget of approximately £600 million and over 7,000 staff. Diversity and social care are at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban center that demands massive regeneration and has substantial premature mortality. Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens in 2024 and will provide care to our local population from first-class, purpose-built premises. As a result, the base of this role may change to MMUH from 2024 (or beyond). If this is applicable to your role, you will be informed during the recruitment process and continue your application with this understanding. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities. We have three newly emerging strategic objectives: Our People - to cultivate and sustain happy, productive, and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve lives Job Responsibilities
Please see the attached Job Description and Person Specification for full details on what this role entails. Person Specification
Experience
Substantial experience within the NHS. Knowledge of waiting list/patient management systems. Knowledge of PAS systems and other relevant databases. Experience of managing 18-week pathway. Cancer Services knowledge and/or experience. Qualifications
Evidence of relevant continuing professional development. Excellent IT skills to include complex databases. GCSE English and Maths grade C and above. AMSPAR qualification or evidence of extensive knowledge of medical terminology. RSA Typing Level 2. AMSPAR. NVQ4 in a relevant subject to the role, i.e., Business Administration or Leadership and Management, or willingness to work towards. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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