Mersey Care NHS Foundation Trust is offering an exciting opportunity for a highly motivated and experienced administrator, based at Riverside Centre for Health. The role forms an integral part of the administrative & secretarial function required to support the Nutrition and Dietetics team.
The successful candidate must be proficient in using Microsoft packages, particularly Word & Excel. The post holder must have excellent communication skills both verbally and written to effectively communicate with patients, staff at all levels within the organisation and external partners.
Full training on NHS systems will be provided.
If this role appeals to you and you feel you have the experience and skills to meet the requirements specified in the job description, we would like to hear from you.
Main duties of the job
To provide a comprehensive and high quality secretarial/administrative support service undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks. Ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes. Job responsibilities
Provide comprehensive and high quality secretarial/administrative support service. Ensure the delivery of the quality strategy within the designated area. Organise the diaries and commitments of managers, including scheduling meetings and making catering and travel arrangements. Attend weekly meetings, take notes, prepare agendas and other papers as required. Sort and prioritise mail for the team, dealing with all correspondence confidentially. Respond to all telephone, e-mail and general enquiries ensuring appropriate messages are emailed or action is taken. Liaise with colleagues at all levels both within the team and across other agencies. Ensure provision of secretarial/administrative support to the Service and propose any necessary changes to local protocols. Maintain appropriate supplies for the team, responsible for ordering supplies/equipment. Undertake delegated tasks and prepare reports including PowerPoint presentations. Supervise others, planning their workload and addressing any issues. Collate incoming invoices, keep a record of invoices paid and process any invoice queries. Ensure timesheets are recorded appropriately and in a timely manner. Provide cover for and undertake duties of absent colleagues as necessary. Follow all the policies and procedures of the organisation. Person Specification
Qualifications
Educated to GCSE standard or equivalent work-based experience. RSA 1/2/3 type writing or equivalent work-based experience. NVQ Level 2 Business Administration. Knowledge/Experience
Computer literate. Ability to develop and maintain databases. Proficient in Microsoft Office (Word, Excel). Experience in minute taking. Familiarity with online ordering systems. Skills
Proficient in computerised information systems. Keyboard/Word Processing/Data Input skills. Good organisational and interpersonal skills. Demonstrable knowledge of supervising other secretarial/administrative staff. Values
Accountability. Support. Responsive to service users. Engaging leadership style. Transparency and honesty. Discreet. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Salary: £24,071 to £25,674 per annum pro rata.
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To provide a comprehensive and high quality secretarial/administrative support service undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks. Ensure the delivery of the quality strategy within the designated area incorporating establishment of systems and processes. Job responsibilities
Provide comprehensive and high quality secretarial/administrative support service. Ensure the delivery of the quality strategy within the designated area. Organise the diaries and commitments of managers, including scheduling meetings and making catering and travel arrangements. Attend weekly meetings, take notes, prepare agendas and other papers as required. Sort and prioritise mail for the team, dealing with all correspondence confidentially. Respond to all telephone, e-mail and general enquiries ensuring appropriate messages are emailed or action is taken. Liaise with colleagues at all levels both within the team and across other agencies. Ensure provision of secretarial/administrative support to the Service and propose any necessary changes to local protocols. Maintain appropriate supplies for the team, responsible for ordering supplies/equipment. Undertake delegated tasks and prepare reports including PowerPoint presentations. Supervise others, planning their workload and addressing any issues. Collate incoming invoices, keep a record of invoices paid and process any invoice queries. Ensure timesheets are recorded appropriately and in a timely manner. Provide cover for and undertake duties of absent colleagues as necessary. Follow all the policies and procedures of the organisation. Person Specification
Qualifications
Educated to GCSE standard or equivalent work-based experience. RSA 1/2/3 type writing or equivalent work-based experience. NVQ Level 2 Business Administration. Knowledge/Experience
Computer literate. Ability to develop and maintain databases. Proficient in Microsoft Office (Word, Excel). Experience in minute taking. Familiarity with online ordering systems. Skills
Proficient in computerised information systems. Keyboard/Word Processing/Data Input skills. Good organisational and interpersonal skills. Demonstrable knowledge of supervising other secretarial/administrative staff. Values
Accountability. Support. Responsive to service users. Engaging leadership style. Transparency and honesty. Discreet. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Salary: £24,071 to £25,674 per annum pro rata.
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