To provide general secretarial support to the Senior Management Team, Doctors and Health Professionals involving word processing and audio typing skills with general clerical work over two sites.
Main duties of the job
To provide an efficient document production service for GPs, Senior Management Team and other health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner. To produce these documents using our patient database where applicable. Monitor hospital referral letters via the e-Referral system. Keep GPs updated with regards to electronic booking requirements, technical or other problems, etc. Advise doctors of rejected referrals and ensure these are dealt with on a timely basis. Send 2WW (Two Week Wait) referrals by the appropriate system as presented and ensure the referral is recorded appropriately. Check that 2WW referrals have been attended and report any DNAs to the referring GP or their deputy. Use the accepted methods of referral. To assist the Senior Management Team with all clerical and administrative duties if required. To make appointments (using choose and book or paper referrals), and admissions transport as required. To liaise and arrange meetings (to include the booking of rooms) and to attend meetings and take minutes if required. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. To be responsible for the photocopying of original documents when required. File patient records and correspondence in patient medical records as required. Any other duties that are reasonable and required. To receive and dispatch mail. Death Administration. This list is not exhaustive and there may be requirements within your role to pick up other ad-hoc tasks. Job Types: Part-time, Fixed term contract. Pay: £11.44 per hour. Expected hours: 25.5 per week. Person Specification
Experience
Medical Receptionist: 1 year (required). Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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To provide an efficient document production service for GPs, Senior Management Team and other health professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner. To produce these documents using our patient database where applicable. Monitor hospital referral letters via the e-Referral system. Keep GPs updated with regards to electronic booking requirements, technical or other problems, etc. Advise doctors of rejected referrals and ensure these are dealt with on a timely basis. Send 2WW (Two Week Wait) referrals by the appropriate system as presented and ensure the referral is recorded appropriately. Check that 2WW referrals have been attended and report any DNAs to the referring GP or their deputy. Use the accepted methods of referral. To assist the Senior Management Team with all clerical and administrative duties if required. To make appointments (using choose and book or paper referrals), and admissions transport as required. To liaise and arrange meetings (to include the booking of rooms) and to attend meetings and take minutes if required. To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries. To maintain the computer clinic system in an accurate and secure manner. To assist with the gathering of statistics and information when required. To provide cover for members of the secretarial team during periods of sickness and annual leave. To be responsible for the photocopying of original documents when required. File patient records and correspondence in patient medical records as required. Any other duties that are reasonable and required. To receive and dispatch mail. Death Administration. This list is not exhaustive and there may be requirements within your role to pick up other ad-hoc tasks. Job Types: Part-time, Fixed term contract. Pay: £11.44 per hour. Expected hours: 25.5 per week. Person Specification
Experience
Medical Receptionist: 1 year (required). Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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