Legal Secretary -
Wills, Trusts and Probate Salary -
Competitive and commensurate with experience Holidays -
25 days plus bank holidays (option to buy extra holiday hours) Tilly, Bailey & Irvine
is a well-established law firm who can trace its heritage back 182 years to its Hartlepool roots. We have expanded and developed considerably over the years and have offices in Stockton-on-Tees, Barnard Castle, and Wynyard as well as continuing to have a strong presence in Hartlepool. Despite the continued growth, we continue to uphold traditional values of courtesy, integrity, and friendliness. Our Private Client (Wills, Trusts and Probate) team in Barnard Castle is looking for a Legal Secretary with some experience in a legal setting to provide secretarial and administrative support to the fee earners to enable them to deliver a professional and responsive service to their clients. Main duties and requirements: Full generic secretarial support as required, including preparing correspondence and documents through fast and accurate audio-typing and word processing. Attend clients, both in person and on the telephone, and provide such support in a professional and friendly manner in keeping with the Firm’s standards for client care. Assist in Strongroom activities, such as storing and retrieving documents. Assist in marketing activities. Research information to ensure accuracy, and correspond with existing clients or contacts. Prepare documents from instructions. Administer both manual and electronic filing daily. Open, maintain, and close files on the case management system. Close, store, and retrieve client files. Prepare mail and enclosures for dispatch. Arrange for all copying to be done. Make appointments, arrange meetings, and maintain an up-to-date diary for fee earner(s). Provide guidance to new and temporary staff when required. Provide cover on Reception when required. Undertake any specific training when required by the Firm and have overall responsibility for self-development. Ensure the confidentiality of all the Firm’s and the Firm’s clients’ information and documentation. Contribute as a team member and provide sickness and other absence cover for other members of the team when required. Contribute as a team member in the continual review of efficiencies within the department. Preferred skills and experience: Experience of working in a legal environment along with relevant departmental experience is desirable. Fast and accurate typing skills, including digital dictation and integrated legal systems. Experience of Microsoft Office Suite, including Word and Excel. Excellent English grammar/spelling; familiarity with legal terminology and numerical skills. Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face. Discretion and confidentiality are essential. Ability to organise and prioritise your workload to the required standard and within the required timescales. Ability to work effectively within a team as well as independently. Ability to work to strict deadlines when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met. Proactive and able to use own initiative within guidelines set by the Partners and fee earners. Person specification: Self-motivation: energy; positivity;
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Wills, Trusts and Probate Salary -
Competitive and commensurate with experience Holidays -
25 days plus bank holidays (option to buy extra holiday hours) Tilly, Bailey & Irvine
is a well-established law firm who can trace its heritage back 182 years to its Hartlepool roots. We have expanded and developed considerably over the years and have offices in Stockton-on-Tees, Barnard Castle, and Wynyard as well as continuing to have a strong presence in Hartlepool. Despite the continued growth, we continue to uphold traditional values of courtesy, integrity, and friendliness. Our Private Client (Wills, Trusts and Probate) team in Barnard Castle is looking for a Legal Secretary with some experience in a legal setting to provide secretarial and administrative support to the fee earners to enable them to deliver a professional and responsive service to their clients. Main duties and requirements: Full generic secretarial support as required, including preparing correspondence and documents through fast and accurate audio-typing and word processing. Attend clients, both in person and on the telephone, and provide such support in a professional and friendly manner in keeping with the Firm’s standards for client care. Assist in Strongroom activities, such as storing and retrieving documents. Assist in marketing activities. Research information to ensure accuracy, and correspond with existing clients or contacts. Prepare documents from instructions. Administer both manual and electronic filing daily. Open, maintain, and close files on the case management system. Close, store, and retrieve client files. Prepare mail and enclosures for dispatch. Arrange for all copying to be done. Make appointments, arrange meetings, and maintain an up-to-date diary for fee earner(s). Provide guidance to new and temporary staff when required. Provide cover on Reception when required. Undertake any specific training when required by the Firm and have overall responsibility for self-development. Ensure the confidentiality of all the Firm’s and the Firm’s clients’ information and documentation. Contribute as a team member and provide sickness and other absence cover for other members of the team when required. Contribute as a team member in the continual review of efficiencies within the department. Preferred skills and experience: Experience of working in a legal environment along with relevant departmental experience is desirable. Fast and accurate typing skills, including digital dictation and integrated legal systems. Experience of Microsoft Office Suite, including Word and Excel. Excellent English grammar/spelling; familiarity with legal terminology and numerical skills. Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face. Discretion and confidentiality are essential. Ability to organise and prioritise your workload to the required standard and within the required timescales. Ability to work effectively within a team as well as independently. Ability to work to strict deadlines when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met. Proactive and able to use own initiative within guidelines set by the Partners and fee earners. Person specification: Self-motivation: energy; positivity;
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