Virtual PA (10 hrs per week)

Virtual Personal Assistant (10 hours per week) Virtual/Remote : Remote (with 1 day per month in London City office) Sector : Insurance Hours : 10 hours per week Salary : £23 - £25 per hour Highly organised and efficient Virtual PA required to support senior team for 10 hours per week, assisting with a variety of PA, administrative and operational tasks. This is an excellent opportunity for someone with strong communication skills, attention to detail, and a proactive attitude. You will work closely with senior team members to manage their schedules, handle correspondence, and ensure smooth day-to-day operations. Virtual PA Responsibilities : Monitor and manage the inboxes and calendars of key team members ensuring timely responses and scheduling. Screen/flag and escalate urgent emails/calls. Update task spreadsheets. Regular progress meetings with senior management to review priorities and update tasks. Maintain project timesheet with meeting times, ensuring accurate billing. Attend weekly team update meetings to capture minutes. Collate meeting actions, following up on actions with attendees. Book meeting rooms and manage meeting scheduling. File contracts, NDAs, and documents/reports in shared drive. Draft terms and conditions emails. Manage inbox and email filing for senior team. Virtual PA Skills & Experience : Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling. Experience with the London insurance market is advantageous. Excellent attention to detail and organisational skills. Strong multi-tasking and prioritisation skills. Confidential, professional and approachable. Must be available to attend the London City office once per month. This role is perfect for someone looking to work with a growing team on a long-term basis. Proactive, detail-oriented individual who enjoys providing top-notch support to a busy team.

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