Main area: Oncology
Grade: NHS AfC: Band 3
Contract: Permanent
Hours: Full time - 37.5 hours per week (Flexible start between 08.00 hrs and 08.45 hrs and finish between 16.00 hrs and 16.45 hrs to fulfil 7.5 hrs per day)
Job ref: 357-LN-956-24-A
Employer: United Lincolnshire Teaching Hospitals NHS Trust
Site: Lincoln Hospital
Salary: £24,071 - £25,674 per annum
Closing Date: 01/01/2025 23:59
Medical Secretary - Oncology - Band 3
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH. We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision. Job overview
We are looking for a Medical Secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and validation is completed accurately and in a timely manner. Main duties of the job
The Medical Secretary: Ensures a comprehensive secretarial and administrative service is provided to the medical staff and their supporting team Provides cover for colleagues in their absence to maintain service levels Notifies the Specialty Co-ordinator of any booking rule changes so that clinics and theatres are updated Co-ordinates the elective access process with the Elective Access Clerk and ensures that all available capacity is used Highlights current & future capacity problems (e.g. when referrals rise or case mix changes) to managers & clinicians Works with the Specialty Co-ordinators regularly to ensure the whole of the patient pathway runs smoothly with minimal delays ensuring the Trust achieves locally and nationally agreed standards Actively manages patient waiting lists and ensures patient pathways are updated to minimise validation backlogs and data quality issues Regularly validates to ensure data quality Person specification
Qualifications
GCSE English Language Grade C or equivalent Typing, Audio and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience Medical secretary qualifications 4 GCSE Grade C or equivalent NVQ III or equivalent AMSPAR – Medical Terminology Certificate Stage 1 – Management Development or equivalent Shorthand minimum 90 wpm D32/33 Assessor Award or equivalent Previous Experience
Recent Medical Secretarial experience Knowledge of medical terminology Knowledge of PAS Knowledge of 18 week RTT pathway Ability to complete tasks accurately and efficiently Ability to work on own initiative and prioritise workload to achieve deadlines Good written and verbal communication skills Ability to communicate and work in a team Competent Microsoft Word User Validation of 18 week RTT pathway Specific Requirements
Conscientious in standard of work produced Ability to work under pressure Clear understanding of the importance of confidentiality Adaptable to change Readiness to try new things ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve.
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We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH. We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision. Job overview
We are looking for a Medical Secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams. The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and validation is completed accurately and in a timely manner. Main duties of the job
The Medical Secretary: Ensures a comprehensive secretarial and administrative service is provided to the medical staff and their supporting team Provides cover for colleagues in their absence to maintain service levels Notifies the Specialty Co-ordinator of any booking rule changes so that clinics and theatres are updated Co-ordinates the elective access process with the Elective Access Clerk and ensures that all available capacity is used Highlights current & future capacity problems (e.g. when referrals rise or case mix changes) to managers & clinicians Works with the Specialty Co-ordinators regularly to ensure the whole of the patient pathway runs smoothly with minimal delays ensuring the Trust achieves locally and nationally agreed standards Actively manages patient waiting lists and ensures patient pathways are updated to minimise validation backlogs and data quality issues Regularly validates to ensure data quality Person specification
Qualifications
GCSE English Language Grade C or equivalent Typing, Audio and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience Medical secretary qualifications 4 GCSE Grade C or equivalent NVQ III or equivalent AMSPAR – Medical Terminology Certificate Stage 1 – Management Development or equivalent Shorthand minimum 90 wpm D32/33 Assessor Award or equivalent Previous Experience
Recent Medical Secretarial experience Knowledge of medical terminology Knowledge of PAS Knowledge of 18 week RTT pathway Ability to complete tasks accurately and efficiently Ability to work on own initiative and prioritise workload to achieve deadlines Good written and verbal communication skills Ability to communicate and work in a team Competent Microsoft Word User Validation of 18 week RTT pathway Specific Requirements
Conscientious in standard of work produced Ability to work under pressure Clear understanding of the importance of confidentiality Adaptable to change Readiness to try new things ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer. We are committed to transforming our organisational culture by actively committing to implementing the Trust Single Equality Scheme, and other policies, such as the Dignity in Care policy and the Dignity at Work policy. We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve.
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