Personal Assistant to SMT
Location:
Bishops Cleeve, Gloucestershire Time Type:
Full time Posted On:
2 Days Ago Job Requisition ID:
R3906 About Ontic: Ontic, a leading licensor and manufacturer of complex engineering parts for the global aerospace and defence industries, is recruiting for a Personal Assistant to the senior management team. We are a community of innovators who pride ourselves on fostering a culture where talent thrives, ideas flourish, and careers are built. Role Summary: This position offers a blend of general PA duties and office/event management support to the VP & General Manager and the wider senior leadership team in the UK. To be successful, you will need to be proactive, motivated, and highly organised with excellent communication skills. Key Responsibilities: Provide PA support to SMT including diary and inbox management, travel bookings, administrative support, calendar management, and meeting room facilitation. Arrange and coordinate Senior Management Team offsite and on-site meetings as required, including booking venues, communication, invites, and catering. Manage office supplies/stationery inventory and place orders as necessary. Ensure visitors are directed to the correct departments and answer any direct phone calls as required. Receive and sort incoming mail and deliveries. Assist with office layout planning and office moves. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, conducting research, and creating reports. Chair committees to plan, coordinate, and facilitate employee-wide events. Provide support with the administration of fleet/pool cars and contracts. Desirable Knowledge, Skills, and Competences: 3-5 years of work experience in a PA/office management role. Professional communicator with the ability to adapt approach to different stakeholders. Excellent organisational skills and ability to prioritise workload. Able to adapt to changing priorities while remaining focused on core tasks. Ability to work on own initiative, demonstrating self-motivation and proactivity. Comfortable working with senior leaders internally and externally. Microsoft Office experience including MS Teams, SharePoint, and Office 365. Highly competent in PowerPoint, Word, and Excel. Experienced minute taker and ability to write formal meeting minutes. Ability to keep good records and manage diaries effectively. Benefits: At Ontic, we care about your financial, physical, and mental wellness. Our benefits package includes: Up to 37 days leave. 10 hours paid volunteering time. Annual goal share bonus scheme for all employees. 24/7 Employee Assistance Program (EAP). Discounts and offers from a range of retailers. Our Values: We share a common sense - we’re a global family of specialists with a shared passion for precision. We have the freedom to choose - we’re challengers and innovators. We create the opportunity - we’re change-makers with a clear direction. If you are dedicated, enthusiastic, and always seeking ways to improve, you'll enjoy a career with us!
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Location:
Bishops Cleeve, Gloucestershire Time Type:
Full time Posted On:
2 Days Ago Job Requisition ID:
R3906 About Ontic: Ontic, a leading licensor and manufacturer of complex engineering parts for the global aerospace and defence industries, is recruiting for a Personal Assistant to the senior management team. We are a community of innovators who pride ourselves on fostering a culture where talent thrives, ideas flourish, and careers are built. Role Summary: This position offers a blend of general PA duties and office/event management support to the VP & General Manager and the wider senior leadership team in the UK. To be successful, you will need to be proactive, motivated, and highly organised with excellent communication skills. Key Responsibilities: Provide PA support to SMT including diary and inbox management, travel bookings, administrative support, calendar management, and meeting room facilitation. Arrange and coordinate Senior Management Team offsite and on-site meetings as required, including booking venues, communication, invites, and catering. Manage office supplies/stationery inventory and place orders as necessary. Ensure visitors are directed to the correct departments and answer any direct phone calls as required. Receive and sort incoming mail and deliveries. Assist with office layout planning and office moves. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, conducting research, and creating reports. Chair committees to plan, coordinate, and facilitate employee-wide events. Provide support with the administration of fleet/pool cars and contracts. Desirable Knowledge, Skills, and Competences: 3-5 years of work experience in a PA/office management role. Professional communicator with the ability to adapt approach to different stakeholders. Excellent organisational skills and ability to prioritise workload. Able to adapt to changing priorities while remaining focused on core tasks. Ability to work on own initiative, demonstrating self-motivation and proactivity. Comfortable working with senior leaders internally and externally. Microsoft Office experience including MS Teams, SharePoint, and Office 365. Highly competent in PowerPoint, Word, and Excel. Experienced minute taker and ability to write formal meeting minutes. Ability to keep good records and manage diaries effectively. Benefits: At Ontic, we care about your financial, physical, and mental wellness. Our benefits package includes: Up to 37 days leave. 10 hours paid volunteering time. Annual goal share bonus scheme for all employees. 24/7 Employee Assistance Program (EAP). Discounts and offers from a range of retailers. Our Values: We share a common sense - we’re a global family of specialists with a shared passion for precision. We have the freedom to choose - we’re challengers and innovators. We create the opportunity - we’re change-makers with a clear direction. If you are dedicated, enthusiastic, and always seeking ways to improve, you'll enjoy a career with us!
#J-18808-Ljbffr
