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Process & Systems Adviser - Maternity Cover
Location: Aberdeen Sector: Oil & Gas Job Type: Contract Salary: Market related Reference: SK/R/088378 Role
Process & Systems Adviser – Maternity Cover Initial 10 Month Contract Aberdeen – Hybrid working of 3 days per week in the office, 2 days per week working from home Inside IR35 Are you looking for a temporary contract role within Process & Systems? This is the role for you! A Process & Systems Adviser is required on a maternity cover basis to work for an operator based in Aberdeen that will be initially a 10 month contract position. Responsibilities Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems. Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement. Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention. Provide ad-hoc facilitation/support for other Supply Chain requirements as appropriate. Provide day to day support to the Contracting and Procurement Supply Chain teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba. Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics. Critical Responsibilities: Ensuring that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and company HSEQ Procedures. Areas of Accountability, Responsibility and Competence: Ensure the SAP / Maximo access and approval authorisation is correct. Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems are used in accordance with policies and procedures, and ensure such requirements are communicated appropriately. Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities. Ensure Supply Chain metrics related to R2P, and electronic invoicing are achieved. Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g., Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain. Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors. Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba. Ensure Policies, Procedures, Work Instructions and Training materials are up to date for all Supply Chain processes and systems and are complied with. Be the focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system. Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP / ERP guidance. Be the owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems. Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records. Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts. Support the Contracting teams in ensuring Ariba and OLAs are used effectively. Enablement of relevant suppliers for electronic invoicing. Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes. Experience Good working knowledge of ERP systems; SAP, Ariba and Maximo. Good working knowledge of MS Office programs. Knowledge of Contract Creation and Management. Excellent knowledge of Procurement / R2P processes and procedures. Skills Intellectual curiosity and drive to deliver genuine insight through drawing on superior business knowledge and data analysis from various sources. Strong understanding of Supply Chain, Logistics and processes and key interfaces. Strong analytical and reporting skills. Interpersonal skills that result in teamwork, influence, trust and relationships. Accuracy attention to detail and ability to work to tight deadlines. Be proactive, use initiative, self-driven and result orientated. Strong communication, presentation, networking, collaboration and well-developed team-working skills. Ability to interface with both internal and external clients at all levels.
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Location: Aberdeen Sector: Oil & Gas Job Type: Contract Salary: Market related Reference: SK/R/088378 Role
Process & Systems Adviser – Maternity Cover Initial 10 Month Contract Aberdeen – Hybrid working of 3 days per week in the office, 2 days per week working from home Inside IR35 Are you looking for a temporary contract role within Process & Systems? This is the role for you! A Process & Systems Adviser is required on a maternity cover basis to work for an operator based in Aberdeen that will be initially a 10 month contract position. Responsibilities Provide leadership and guidance to the Supply Chain organisation in the area of policy, processes, compliance and systems. Ensure the appropriate use of Supply Chain systems and tools and identify opportunities for improvement. Maintain awareness of Supply Chain compliance requirements and track key metrics to identify areas requiring intervention. Provide ad-hoc facilitation/support for other Supply Chain requirements as appropriate. Provide day to day support to the Contracting and Procurement Supply Chain teams to ensure prompt and accurate Outline Agreement (OLA) creation and maintenance throughout the OLA life cycle, and support for the use of Ariba. Support in enablement of suppliers for electronic invoicing and ensure adherence to Supply Chain metrics. Critical Responsibilities: Ensuring that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and company HSEQ Procedures. Areas of Accountability, Responsibility and Competence: Ensure the SAP / Maximo access and approval authorisation is correct. Establish and maintain procedures to ensure SAP, Maximo, Ariba and other systems are used in accordance with policies and procedures, and ensure such requirements are communicated appropriately. Develop effective reporting to track key metrics for both compliance requirements and improvement opportunities. Ensure Supply Chain metrics related to R2P, and electronic invoicing are achieved. Work closely with Finance to establish joint requirements on report and identification of exceptions (e.g., Requisition to Payment (R2P), Customs, Export Compliance) and coordinate within Supply Chain. Liaise with Accounts Payable to ensure all electronic invoices are validated and paid in accordance with payment terms and OLA details. Provide training materials and knowledge for onboarding new vendors. Responsible for the Document Records Management procedures for Supply Chain, including appropriate use of SharePoint and Ariba. Ensure Policies, Procedures, Work Instructions and Training materials are up to date for all Supply Chain processes and systems and are complied with. Be the focal point for management of the electronic invoicing portal covering electronic invoice submissions into the ERP system. Provide support to Vendors by ensuring all queries are met satisfactorily whilst providing procurement expertise and SAP / ERP guidance. Be the owner of internal and external relationships required to support and administer SAP, Maximo, Ariba and other peripheral systems. Ownership of Supply Chain Master Data records, including Org Structure, Vendor Master and ShipTo records. Ensure that Outline Agreements (OLAs) covering services, rentals, fabrication (and materials for Well Operations) are in place for appropriate contracts. Support the Contracting teams in ensuring Ariba and OLAs are used effectively. Enablement of relevant suppliers for electronic invoicing. Participate in any business improvement initiatives related to Supply Chain and Requisition to Payment (R2P) processes. Experience Good working knowledge of ERP systems; SAP, Ariba and Maximo. Good working knowledge of MS Office programs. Knowledge of Contract Creation and Management. Excellent knowledge of Procurement / R2P processes and procedures. Skills Intellectual curiosity and drive to deliver genuine insight through drawing on superior business knowledge and data analysis from various sources. Strong understanding of Supply Chain, Logistics and processes and key interfaces. Strong analytical and reporting skills. Interpersonal skills that result in teamwork, influence, trust and relationships. Accuracy attention to detail and ability to work to tight deadlines. Be proactive, use initiative, self-driven and result orientated. Strong communication, presentation, networking, collaboration and well-developed team-working skills. Ability to interface with both internal and external clients at all levels.
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