THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MATERNITY COVER
An exciting opportunity has arisen for a Support Officer to work within the Long Term Care Team based at Block A, Neath Port Talbot Hospital to cover Maternity Leave for 12 months.
The post holder will manage and oversee the administration of the Long Term Care office providing an effective and efficient support service for the Long Term Care Team, its staff and members, responding to the demands made from the public or the NHS health bodies and organisations.
Main duties of the job
The post holder is responsible for providing support to the Long Term Care Manager in terms of diary management, planning and co-ordination of meetings, liaison with partners and internal and external stakeholders and secretarial duties. The post holder is responsible for the day to day operational processes in relation to the planned respite care contract. This includes communicating with families and carers, the nursing home, ambulance services. The post holder is also required to develop and maintain the respite care database. The post holder is required to log all incoming administrative work and allocate tasks on a daily basis to the team's administrative assistants. It is also the responsibility of the post holder to ensure that all tasks are prioritised and completed to meet deadlines. The post holder has supervisory responsibility for administrative assistants. The Post holder is the named person responsible for the dispatch of sensitive/secure items which must be taken to a post office and sent using a recorded delivery service. The post holder will be responsible for holding and accounting for a small petty cash float undertaking the necessary check balances with finance officers. About us
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. As one of the biggest healthcare groups in the UK, we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation. We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled. Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do. If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further. Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. Person Specification
Qualifications
Good standard of education (minimum of 5 GCSE's Grade C or above including Maths and English) Computer literate, competent in Microsoft Office Applications - Outlook, Power Point, Excel and Word. Excellent understanding of NHS policies specifically Long Term Care, knowledge of Office Management Systems Evidence of continuing Professional and/or personal development An understanding of current NHS Services Experience of project management processes proven, evaluation and audit skills Experience
Basic understanding of accountancy. Excellent influencing and negotiation skills. Good networking skills. Experience of Supervising Staff Previous experience in administration in the NHS Experience of working within the NHS Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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The post holder is responsible for providing support to the Long Term Care Manager in terms of diary management, planning and co-ordination of meetings, liaison with partners and internal and external stakeholders and secretarial duties. The post holder is responsible for the day to day operational processes in relation to the planned respite care contract. This includes communicating with families and carers, the nursing home, ambulance services. The post holder is also required to develop and maintain the respite care database. The post holder is required to log all incoming administrative work and allocate tasks on a daily basis to the team's administrative assistants. It is also the responsibility of the post holder to ensure that all tasks are prioritised and completed to meet deadlines. The post holder has supervisory responsibility for administrative assistants. The Post holder is the named person responsible for the dispatch of sensitive/secure items which must be taken to a post office and sent using a recorded delivery service. The post holder will be responsible for holding and accounting for a small petty cash float undertaking the necessary check balances with finance officers. About us
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board. As one of the biggest healthcare groups in the UK, we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation. We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled. Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do. If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further. Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. Person Specification
Qualifications
Good standard of education (minimum of 5 GCSE's Grade C or above including Maths and English) Computer literate, competent in Microsoft Office Applications - Outlook, Power Point, Excel and Word. Excellent understanding of NHS policies specifically Long Term Care, knowledge of Office Management Systems Evidence of continuing Professional and/or personal development An understanding of current NHS Services Experience of project management processes proven, evaluation and audit skills Experience
Basic understanding of accountancy. Excellent influencing and negotiation skills. Good networking skills. Experience of Supervising Staff Previous experience in administration in the NHS Experience of working within the NHS Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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