The Position
To support with the administration and processing of the payroll.
Core Duties
Processing employees’ remuneration (circa 1000 employees on a monthly payroll). Ensuring that PAYE, NI, pensions and other charges are correctly deducted and remitted to the appropriate agencies. Reconciling and managing all payroll related control accounts in the nominal ledger, including posting transfers and journals and preparing any reports required. Filing P45s and Starter Check Lists online and downloading tax code changes from the HMRC website, implementing changes as appropriate. Completing all pay related returns, including monthly RTI submissions, pension scheme returns, as well as preparing the HMRC end of year submission and the P60s for all staff. Assisting with preparation of end of year summaries for the Teachers’ Pension Scheme audit. Supporting with all payroll related queries and liaising directly with employees regarding these queries, including correspondence where appropriate. Responsibility for keeping accurate records and details, particularly regarding sickness absence. Filing of payroll information as appropriate, working with HR with absence management. Ensuring that payroll information is accurate and up to date. Generating accurate and up to date reports for the Assistant Director of Finance and Director of HR as required, some on a regular basis. Providing support for the Chief Operating Officer, Assistant Director of Finance and Director of HR in payroll and finance related matters where required. Liaise with HMRC in respect of Apprenticeship Levy. Providing assistance to the Assistant Director of Finance in the preparatory work connected with completion of forms P11D. Qualifications and Experience
Skills
Confidentiality and discretion with privileged information. Excellent numerical skills, accuracy and attention to detail. Good written and verbal communication skills. Good understanding of the need for timeliness in all relevant aspects of role. Able to work to and meet deadlines. Excellent organisational skills. Knowledge
Good, up to date payroll knowledge (including PAYE, NI, SMP, SSP, SPP, SAP and recent legislation). A good working knowledge and understanding of Excel spreadsheets. General IT skills i.e. word-processing and email. Previous experience of controlling a payroll on a similar scale. Previous experience of using a computerised payroll system. Practical ‘hands-on’ experience of computerised accounting systems. Sherborne Schools Group uses PASS which is a School-specific accounting application and experience of this system would be an advantage. Qualifications
Good general level of education including GCSE or equivalent Maths and English. Special Requirements
Ability to work as part of a team. Ability to act confidentially and with discretion.
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Processing employees’ remuneration (circa 1000 employees on a monthly payroll). Ensuring that PAYE, NI, pensions and other charges are correctly deducted and remitted to the appropriate agencies. Reconciling and managing all payroll related control accounts in the nominal ledger, including posting transfers and journals and preparing any reports required. Filing P45s and Starter Check Lists online and downloading tax code changes from the HMRC website, implementing changes as appropriate. Completing all pay related returns, including monthly RTI submissions, pension scheme returns, as well as preparing the HMRC end of year submission and the P60s for all staff. Assisting with preparation of end of year summaries for the Teachers’ Pension Scheme audit. Supporting with all payroll related queries and liaising directly with employees regarding these queries, including correspondence where appropriate. Responsibility for keeping accurate records and details, particularly regarding sickness absence. Filing of payroll information as appropriate, working with HR with absence management. Ensuring that payroll information is accurate and up to date. Generating accurate and up to date reports for the Assistant Director of Finance and Director of HR as required, some on a regular basis. Providing support for the Chief Operating Officer, Assistant Director of Finance and Director of HR in payroll and finance related matters where required. Liaise with HMRC in respect of Apprenticeship Levy. Providing assistance to the Assistant Director of Finance in the preparatory work connected with completion of forms P11D. Qualifications and Experience
Skills
Confidentiality and discretion with privileged information. Excellent numerical skills, accuracy and attention to detail. Good written and verbal communication skills. Good understanding of the need for timeliness in all relevant aspects of role. Able to work to and meet deadlines. Excellent organisational skills. Knowledge
Good, up to date payroll knowledge (including PAYE, NI, SMP, SSP, SPP, SAP and recent legislation). A good working knowledge and understanding of Excel spreadsheets. General IT skills i.e. word-processing and email. Previous experience of controlling a payroll on a similar scale. Previous experience of using a computerised payroll system. Practical ‘hands-on’ experience of computerised accounting systems. Sherborne Schools Group uses PASS which is a School-specific accounting application and experience of this system would be an advantage. Qualifications
Good general level of education including GCSE or equivalent Maths and English. Special Requirements
Ability to work as part of a team. Ability to act confidentially and with discretion.
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