Roles and Responsibilities
The Office & Facilities Officer will function as an integral part of the Office & Facilities Department and deliver a wide range of support and administrative services to the business. The O&F Officer will carry out administrative tasks pertaining to travel bookings, events, and other tasks related to management support on a regular basis. Key Responsibilities: Responsible for Management Support for travel coordination and organization liaising with travel coordinators both local and regionally, including providing cost-effective, viable options on travel arrangements and hotel bookings for business trips as per Nextcare standards. Travel and event coordination and bookings. Working on sustainable travel arrangements and reporting. Booking and coordination supporting departments' business requirements. Ensuring the Group Travel standards are adhered to and managed accordingly. Provides guest services by assisting in the travel and accommodation needs of the company guests, maintaining and recording relevant documents such as Business Travel Proposals and invoices. Manages the ‘Travel Security’ communication and acts as a centralized contact between Managers and Allianz SE Corporate Security in preparation of the ‘Emergency Data Sheet’ and updates with the ‘Travel Bans and Restrictions.' Drafts the plan for events by specifying the requirements and specifications as per department protocol. Designs, drafts, and implements SOPs within the assigned area of responsibility; follows required process for agreeing on changes in SOPs and updates as necessary. Pillars to support regionally include: Sustainability focus: Data collection for Environmental reporting and roll out of initiatives. Group Insurance Management: Control and maintenance of all insurance policies and adaptations. Health and Safety: Coordinating and upgrading activities on sites as required by local regulations. Awareness programs to support department goals. Performs other Office and Facility related duties and responsibilities as required. Desired Candidate Profile
What You Bring: Bachelor’s Degree. 3+ years of administration experience. Knowledge of general office administration procedures. Fair knowledge of local regulations and best practices. Ability to prioritize work based on business importance. Strong initiative with the ability to work independently and maintain focus under pressure. Excellent time management skills. Customer-service oriented. Impeccable communication skills. Sound understanding of general office administration duties. Ability to anticipate gaps and work on solutions. Physically fit to carry out duties. Legally permitted to work in the country of operations. Fluency in MS Office.
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The Office & Facilities Officer will function as an integral part of the Office & Facilities Department and deliver a wide range of support and administrative services to the business. The O&F Officer will carry out administrative tasks pertaining to travel bookings, events, and other tasks related to management support on a regular basis. Key Responsibilities: Responsible for Management Support for travel coordination and organization liaising with travel coordinators both local and regionally, including providing cost-effective, viable options on travel arrangements and hotel bookings for business trips as per Nextcare standards. Travel and event coordination and bookings. Working on sustainable travel arrangements and reporting. Booking and coordination supporting departments' business requirements. Ensuring the Group Travel standards are adhered to and managed accordingly. Provides guest services by assisting in the travel and accommodation needs of the company guests, maintaining and recording relevant documents such as Business Travel Proposals and invoices. Manages the ‘Travel Security’ communication and acts as a centralized contact between Managers and Allianz SE Corporate Security in preparation of the ‘Emergency Data Sheet’ and updates with the ‘Travel Bans and Restrictions.' Drafts the plan for events by specifying the requirements and specifications as per department protocol. Designs, drafts, and implements SOPs within the assigned area of responsibility; follows required process for agreeing on changes in SOPs and updates as necessary. Pillars to support regionally include: Sustainability focus: Data collection for Environmental reporting and roll out of initiatives. Group Insurance Management: Control and maintenance of all insurance policies and adaptations. Health and Safety: Coordinating and upgrading activities on sites as required by local regulations. Awareness programs to support department goals. Performs other Office and Facility related duties and responsibilities as required. Desired Candidate Profile
What You Bring: Bachelor’s Degree. 3+ years of administration experience. Knowledge of general office administration procedures. Fair knowledge of local regulations and best practices. Ability to prioritize work based on business importance. Strong initiative with the ability to work independently and maintain focus under pressure. Excellent time management skills. Customer-service oriented. Impeccable communication skills. Sound understanding of general office administration duties. Ability to anticipate gaps and work on solutions. Physically fit to carry out duties. Legally permitted to work in the country of operations. Fluency in MS Office.
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