Mary Peters Track Facilities Manager

The Mary Peters Track is seeking a Facilities Manager. Job Purpose To be responsible for all aspects of the Mary Peters Track and Red Pavilion, including management of staff and facilities to ensure the effective running of both sites. ROLES AND RESPONSIBILITIES Staff Management To be responsible for the supervision of all staff and Mary Peters Personnel, to include managing their recruitment and selection, identifying their training needs and drawing up their programme of work. Set and manage rotas to accommodate the needs of the track. To oversee the HR online Holiday and sickness system Breathe. Ensure all staff adhere to code of conduct and policies and procedures. Ensure all relevant staff complete Access NI checks and renew every 3 years. To ensure all staff complete Health and Safety, Manual Handling, First Aid, Fire and Safeguarding training on a regular basis. Ensure that regular team meetings are held. Financial management and budgetary control of the Mary Peters Track. Responsible for the marketing and promotion of the Mary Peters Track. Responsible for preparing senior management reports for CEO Athletics NI. Responsible for the management of the Track booking and record keeping. To oversee all invoicing, credit card payments and cashing up. To use the online Finance procurement procedures with PO/Quotes/Tenders. Manage the Club funder online membership booking system. Ensure compliance with all Mary Peters Track policies and procedures. Manage the office and its equipment, PA and digital media. Act as an advocate for Athletics NI, ensuring professionalism at all times and maintaining complete confidentiality for any Athletics NI or UKA business. General Facility Management Responsible for all aspects of the maintenance of the full sites (Mary Peters Track and Red Pavilion). Scheduling and managing of maintenance in order to comply with BCC Maintenance Operations. Manage the facility in accordance to UK Athletics code of conduct and facilities guides. To organise and deliver all stages of UKA Track Mark Accreditation Scheme, working with all suppliers. Equipment inventory management and procurement. Manage cleaning of the facilities, managing both cleaning contract and ANI/MPT cleaning staff. Manage compliance to COSHH, including storage of chemicals and cleaning materials. Report on any maintenance issues to Belfast City Council as per the terms of the contract. Ensure the track, stand and any areas identified as being the responsibility of Athletics NI are kept clean, tidy and free from litter. Bookings & Events Management Oversee and maintain booking system and manage bookings. Rota staff accordingly. Manage customers’ needs and maintain records of complaints and compliance. Generate track activity through community & business events and courses. Support Athletics NI governing body staff and coaches in the facilitation of talent development, coach education courses and elite programmes of excellence in athletics. Assist with coordination of all Athletics NI Competitions and Northern Ireland & Ulster Championships hosted at Mary Peter’s Track, ensuring all necessary facilities, equipment and staff are available as necessary. Organise contractors as appropriate. Monitor and report on usage as required under FMA. Agree facilities management with Belfast City Council. Health & Safety Ensure staff and facility compliance with legislation and good practice. Carry out weekly fire checks in accordance with BCC regulations and ensure all staff receive recommended fire training. Ensure that housekeeping is maintained to a high standard in line with Health & Safety Action Plan. Manage First Aid inventory, be responsible for the maintenance of the Defib and ensure staff have relevant First Aid training to meet the needs of the business. Act as Health & Safety Officer for the Mary Peters Track, ensuring that the stand, track and surrounding areas are kept safe, clear and of an acceptable working standard. The key responsibilities above give a broad outline of the functions of the post. However, these duties must be approached in a flexible manner. The post holder will be expected to adapt to changing circumstances and undertake other duties appropriate to the grade of the post as allocated by your line manager as part of working in a small team to deliver for the Mary Peters Track from time to time. Please apply by downloading the application form and monitoring form. Interviews will be held at Athletics House, Mary Peters Track, Belfast. Closing Date for applications is 12 noon on Friday 10 May 2024. Mary Peters Track is an equal opportunities employer.

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