Accounts Payable Manager

Accounts Payable Manager Your new company The company is a specialist facilities management company offering a wide range of services, including cleaning, security, guest services, and environmental compliance. They are dedicated to enhancing spaces and enriching lives through their expert services. They pride themselves on their agility and flexibility, ensuring they meet the specific needs of their clients while maintaining a strong commitment to their colleagues and the communities they serve. Your new role Manage the purchase ledger team, ensuring accurate and up-to-date records that meet external audit requirements. Oversee the timely and efficient payment of all suppliers, maintaining strong relationships and ensuring prompt resolution of any discrepancies. Key Responsibilities: Ensure timely processing of supplier invoices: scan, distribute, process, and allocate invoices for authorisation on the Templa system. Accurate VAT recovery: Ensure precise recovery of input VAT. Invoice authorisation management: Oversee the invoice authorisation process. Timely invoice allocation: Ensure accurate and timely posting of invoices to nominal, vehicle, and subcontract liabilities. Weekly communication: Provide weekly updates on unauthorised invoice positions. Supplier query resolution: Resolve supplier queries promptly in collaboration with budget holders. Monthly reconciliations: Perform monthly supplier statement reconciliations and resolve any account anomalies. Scheduled payments: Conduct monthly and mid-monthly supplier payment runs according to the timetable. Minimise unapproved invoices: Implement measures to reduce unapproved invoices. Month-end closure: Ensure timely closure of the purchase ledger at month-end in line with management accounts deadlines. Aged creditors review: Conduct formal monthly reviews of aged creditors with an accountant. Supplier account management: Manage and create new supplier accounts and master creditors in accordance with group policy. Team management: Oversee the purchase ledger team, including performance management, annual appraisals, regular one-to-one reviews, and ensuring internal audit compliance. What you'll need to succeed Supervisory Experience: At least two years of recent experience in a supervisory or team leader role. Accounts Payable Expertise: Proven experience in accounts payable. Technical Proficiency: Proficient in using Microsoft Office Suite (Word, Excel, Outlook) and databases, with strong computer literacy. What you'll get in return Competitive salary package On-site parking 25 days of annual leave, plus 8 bank holidays What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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