Job Description - Data Control Manager (046745)
Data Control Manager 046745
Organisation - Director - London Trams
Job - Compliance / Governance
Position Type - Full Time
Salary -
Circa, £55,000 Location
– Croydon, CR0, and Woolwich Ferry, with hybrid working Contract Type
– TfL, Perm
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.
Overview of project/role The role holder is accountable for developing, leading and managing access to all London Trams and Woolwich Ferry systems ensuring overall accuracy and thorough control of system access.
The role holder designs, establishes standards, reviews and manages all control processes and procedures within London Trams and Woolwich Ferry which govern access to day to day data and document management requirements.
The Data Control Manager enables the continuous improvement and integration of various Trams and Woolwich Ferry support functions. Applies extensive expertise of information management by ensuring information produced by the teams and the supply chain is of sufficient quality and accessible to those who need it, when they need it. Seeking new ways in which existing data and information can be more effectively managed so decision making can be informed and planned.
Key Accountabilities
Act as central single point of contact within London Trams and Woolwich Ferry for all matters concerning document and data management
Accountable for establishing controls process, procedures for the ongoing management and maintenance of documents, drawings, reports and data to ensure efficient ways of working are established, data management is well structured all in line with best practice
Responsible for applying Information Management Standards, Policies, and Procedures across TfL, London Trams and Woolwich Ferry to ensure compliance with legal requirements
Accountable for accurate and timely reporting and continuous improvement of report content to ensure completeness of information addressing compliance and risk reduction
Ensure that a robust audit trail is maintained
Accountable for securing staff and senior management buy in and commitment to data access controls, procedures and processes ensuring risks are managed and work done in an efficient manner
Responsible for setting the necessary standards to be followed internally and by the supply chain that ensures internal teams are clear on expectations and that the supply chain meets London Trams and Woolwich Ferry requirements
Proactively build and lead the relationships between the various internal teams and external suppliers, ensuring that the document review, approval processes and the handover of documentation to operations, maintenance and asset management are correctly archived and retention of project documentation comply with TfL business processes.
Lead the controlled setting-up of business processes, procedures, instructions, guidance, systems and computer packages to aid management of information, including the updating of databases and spreadsheets, reporting of document life cycle and dealing with any problems a business as usual.
Lead the updating of critical information sets throughout the project and maintenance life-cycle by providing systems administration for document management, a common data collaboration environment, including creation of folder structure and administration of starters and leavers licences. Ensuring that access permissions/security is correctly applied.
Provide strategic direction and be the focal point for all Document and Data Management Procedures at business level.
Accountable for compliance with permissions and access of documents and information is classified correctly. Accountable for ensuring all relevant British Standards/ Standards for safety critical information is adhered to.
Skills, Knowledge & Experience Skills
Self motivated, team player, able to work under own initiative and in high-pressure situations, persistent
Excellent influencing and communication skills
Skilled in preparing and presenting complex information in a clear and concise manner to a variety of audiences, including Senior Management.
Detail conscious, with problem solving skills.
Excellent stakeholder engagement skills to work effectively with internal and external stakeholders.
Excellent networking and advocacy skills with experience of influencing at a working and senior level across a range of stakeholders.
Knowledge
Extensive knowledge of and understanding of capital projects and programmes with an emphasis on Data Control/ Information Management and how this supports and integrates with a wider high functioning environment.
Knowledge of document retention/archiving methodology.
High-level understanding of applicable legislation and national standards - e.g. Data Protection Act, Freedom of Information.
Knowledge of Information Management principles and best practice as well as existing and emerging Information technology.
Knowledge of the project life cycle and information requirement including handover to project completion.
Knowledge of the British Standard 10008 relating to Evidential Weight and Legal Admissibility of Electronic Information
Experience
Experience of creating, adapting and monitoring process around Information management in operational businesses and implementing tools to support changes.
Experience of dealing with internal and external business contacts.
Experience of working in a team-based service environment.
Experience in an information management role, planning, improving or delivering information systems (e.g. Asset Management System, CAD, Document Management, Geographical Information System or SCADAW)
Experience of having led or contributed to an information management strategy within a delivery environment.
Experience of data collection and analysis.
Equality, diversity and inclusion We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
Application Process
Please apply using your CV and a two page covering letter.
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter. PDF format preferred and do not include any photographs or images
The closing date for applications is Friday 17th Jan 2025 @ 23:59
Benefits In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:
Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
#J-18808-Ljbffr
Data Control Manager 046745
Organisation - Director - London Trams
Job - Compliance / Governance
Position Type - Full Time
Salary -
Circa, £55,000 Location
– Croydon, CR0, and Woolwich Ferry, with hybrid working Contract Type
– TfL, Perm
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.
Overview of project/role The role holder is accountable for developing, leading and managing access to all London Trams and Woolwich Ferry systems ensuring overall accuracy and thorough control of system access.
The role holder designs, establishes standards, reviews and manages all control processes and procedures within London Trams and Woolwich Ferry which govern access to day to day data and document management requirements.
The Data Control Manager enables the continuous improvement and integration of various Trams and Woolwich Ferry support functions. Applies extensive expertise of information management by ensuring information produced by the teams and the supply chain is of sufficient quality and accessible to those who need it, when they need it. Seeking new ways in which existing data and information can be more effectively managed so decision making can be informed and planned.
Key Accountabilities
Act as central single point of contact within London Trams and Woolwich Ferry for all matters concerning document and data management
Accountable for establishing controls process, procedures for the ongoing management and maintenance of documents, drawings, reports and data to ensure efficient ways of working are established, data management is well structured all in line with best practice
Responsible for applying Information Management Standards, Policies, and Procedures across TfL, London Trams and Woolwich Ferry to ensure compliance with legal requirements
Accountable for accurate and timely reporting and continuous improvement of report content to ensure completeness of information addressing compliance and risk reduction
Ensure that a robust audit trail is maintained
Accountable for securing staff and senior management buy in and commitment to data access controls, procedures and processes ensuring risks are managed and work done in an efficient manner
Responsible for setting the necessary standards to be followed internally and by the supply chain that ensures internal teams are clear on expectations and that the supply chain meets London Trams and Woolwich Ferry requirements
Proactively build and lead the relationships between the various internal teams and external suppliers, ensuring that the document review, approval processes and the handover of documentation to operations, maintenance and asset management are correctly archived and retention of project documentation comply with TfL business processes.
Lead the controlled setting-up of business processes, procedures, instructions, guidance, systems and computer packages to aid management of information, including the updating of databases and spreadsheets, reporting of document life cycle and dealing with any problems a business as usual.
Lead the updating of critical information sets throughout the project and maintenance life-cycle by providing systems administration for document management, a common data collaboration environment, including creation of folder structure and administration of starters and leavers licences. Ensuring that access permissions/security is correctly applied.
Provide strategic direction and be the focal point for all Document and Data Management Procedures at business level.
Accountable for compliance with permissions and access of documents and information is classified correctly. Accountable for ensuring all relevant British Standards/ Standards for safety critical information is adhered to.
Skills, Knowledge & Experience Skills
Self motivated, team player, able to work under own initiative and in high-pressure situations, persistent
Excellent influencing and communication skills
Skilled in preparing and presenting complex information in a clear and concise manner to a variety of audiences, including Senior Management.
Detail conscious, with problem solving skills.
Excellent stakeholder engagement skills to work effectively with internal and external stakeholders.
Excellent networking and advocacy skills with experience of influencing at a working and senior level across a range of stakeholders.
Knowledge
Extensive knowledge of and understanding of capital projects and programmes with an emphasis on Data Control/ Information Management and how this supports and integrates with a wider high functioning environment.
Knowledge of document retention/archiving methodology.
High-level understanding of applicable legislation and national standards - e.g. Data Protection Act, Freedom of Information.
Knowledge of Information Management principles and best practice as well as existing and emerging Information technology.
Knowledge of the project life cycle and information requirement including handover to project completion.
Knowledge of the British Standard 10008 relating to Evidential Weight and Legal Admissibility of Electronic Information
Experience
Experience of creating, adapting and monitoring process around Information management in operational businesses and implementing tools to support changes.
Experience of dealing with internal and external business contacts.
Experience of working in a team-based service environment.
Experience in an information management role, planning, improving or delivering information systems (e.g. Asset Management System, CAD, Document Management, Geographical Information System or SCADAW)
Experience of having led or contributed to an information management strategy within a delivery environment.
Experience of data collection and analysis.
Equality, diversity and inclusion We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
Application Process
Please apply using your CV and a two page covering letter.
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter. PDF format preferred and do not include any photographs or images
The closing date for applications is Friday 17th Jan 2025 @ 23:59
Benefits In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:
Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
#J-18808-Ljbffr
