Purchase Ledger Supervisor

Role overview: Reporting directly to an appropriate Finance Manager, the Purchase Ledger Supervisor has responsibility for ensuring: Invoices are processed accurately and in a timely manner. All payments are raised and approved in accordance with agreed processes. Any supplier issues are resolved as soon as possible. Appropriate escalation of any supplier issues either to the wider business or their Line Manager. The ledger team is sufficiently resourced at all times e.g. holiday cover. Processes are reviewed regularly to make them as efficient as possible. Role Scope: The main responsibilities include: Regular Tasks Oversee and manage the purchase ledger team to ensure efficient processing of invoices and payments. Manage credit card process, sending reports to Managers and Directors, including processing journals. Review supplier statement reconciliations, ensuring old invoices / credits are investigated and resolved. Produce various reports for Managers & the CEO. Month End Reporting Review supplier balances each month across all companies ensuring balances are accounted for, as well as investigating negative and old balances. Lead the month end closing process for purchase ledger including reconciliations and report preparation. Team Supervision / Management Lead on new joiner’s induction and training. Provide cover for the team’s absences / holidays. Ensure the team’s Frequent Feedback is completed in the given time frames. Identify development opportunities for the team and ensure there is continuous training. Key Internal / External Relationships: Regional & Managing Directors Commercial Managers Finance Team Third-party Suppliers 1. Health & Safety Whilst no specific objectives will be set in this area, the Group takes all health and safety matters very seriously. The Purchase Ledger Supervisor will be expected to understand the Group’s health and safety procedures. 2. Quality All invoice processing is done with a high degree of accuracy. Pro-active and determined approach to resolving supplier issues. Ensure transaction process is efficient, processes streamlined and waste minimal. Ensure rigorous financial control environment is followed in line with group policies and procedures. 3. Delivery The Purchase Ledger Supervisor helps assist in the delivery of financial information in accordance with the Group’s monthly, quarterly and annual meeting timetables. All reporting will need to be concise, accurate and understandable by Directors across the group, many of whom do not come from a financial background. Strong organisational skills with the ability to manage multiple priorities and to meet tight deadlines. 4. Financial Specific financial targets will be set annually based upon the requirements of the business at that point in time. Delivery of these financial targets will form the basis of the Purchase Ledger Supervisor’s annual reward. 5. People The Purchase Ledger Supervisor will have a team of 7 direct reports. Skills, Experience and Attributes: Proven experience leading a team of 7 in a busy purchase ledger department as Team Leader, Supervisor or Manager. A methodical approach to working practices. Must be capable of maintaining a high level of energy and team spirit that enhances goal attainment. Ability to assess and analyse information. An enthusiastic leader and strong team player, with the ability to operate and excel in a changing and rapidly growing environment. A pragmatic approach to problem solving. Able to get buy-in from other departments and ability to influence and persuade others. Able to work under pressure and with a high degree of accuracy. Discretion and integrity in attitude and approach A self-starter capable of creating and maintaining momentum on projects.

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