Legal Assistant/Secretary - Conveyancing
Location: Harrow
Salary: £DOE
Hours: Full Time 9:00am - 5:15pm
Main Purposes
To provide secretarial and admin support to the Residential Fee Earners and to enable them to operate at maximum efficiency.
Person Specification
Previous experience working as a Legal Assistant/Secretary Great communication skills and an ability to work well with others Ability to work under time constraints and prioritise workload Able to handle sensitive matters discreetly Good organisation skills with a methodical approach Self-motivated and proactive Deliver excellent service to clients and colleagues
Main Duties and Responsibilities
Maintain Fee Earner's diary arranging meetings and appointments Deal with routine client correspondence and queries Opening and closing files Attend to clients both in person and on the telephone in a manner in keeping with the firm's standard of client care Create and maintain client records on the firm's database ensuring that all correspondence and file notes are recorded on the system Produce client correspondence and enclosures for mailing including client bills Produce client correspondence via dictated notes Submitting SDLT forms to HMRC Submitting applications to register properties with Land Registry Ensure the confidentiality of the client and firm's information and documentation at all times Maintain client hard copy files including copying, storage and retrieval of information Dealing with completion funds/slips Ordering documents from Land Registry online system Search requests/monitoring returns and ensuring payments are made Assisting with drafting of Contract Packs, Transfer Forms and other legal documents Ensuring cleared balances on accounts before closure Request payments and record receipts of client monies Arrange searches, reports and any other information as requested by the fee earner Organising post and taking it to the post office To be responsible for typing, photocopying, filing, making and receiving emails and faxes To work in a safe and secure manner, with regard to the Health and Safety at Work Act To undertake any other reasonable activity requested by the Firm
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Location: Harrow
Salary: £DOE
Hours: Full Time 9:00am - 5:15pm
Main Purposes
To provide secretarial and admin support to the Residential Fee Earners and to enable them to operate at maximum efficiency.
Person Specification
Previous experience working as a Legal Assistant/Secretary Great communication skills and an ability to work well with others Ability to work under time constraints and prioritise workload Able to handle sensitive matters discreetly Good organisation skills with a methodical approach Self-motivated and proactive Deliver excellent service to clients and colleagues
Main Duties and Responsibilities
Maintain Fee Earner's diary arranging meetings and appointments Deal with routine client correspondence and queries Opening and closing files Attend to clients both in person and on the telephone in a manner in keeping with the firm's standard of client care Create and maintain client records on the firm's database ensuring that all correspondence and file notes are recorded on the system Produce client correspondence and enclosures for mailing including client bills Produce client correspondence via dictated notes Submitting SDLT forms to HMRC Submitting applications to register properties with Land Registry Ensure the confidentiality of the client and firm's information and documentation at all times Maintain client hard copy files including copying, storage and retrieval of information Dealing with completion funds/slips Ordering documents from Land Registry online system Search requests/monitoring returns and ensuring payments are made Assisting with drafting of Contract Packs, Transfer Forms and other legal documents Ensuring cleared balances on accounts before closure Request payments and record receipts of client monies Arrange searches, reports and any other information as requested by the fee earner Organising post and taking it to the post office To be responsible for typing, photocopying, filing, making and receiving emails and faxes To work in a safe and secure manner, with regard to the Health and Safety at Work Act To undertake any other reasonable activity requested by the Firm
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