Project Manager, Events and Exhibitions Features Team
Leading Global Exhibition, Experiential Events and Display Graphics business seeks a skilled & dynamic Project Manager to manage Organisers feature requests, from design, into the business and through onto the exhibition floor, spanning a significant array of Design and Build projects on high profile Events and Exhibitions across the UK and Europe.
You must be a proven Project Manager with Events & Exhibitions Industry experience, accustomed to working in a fast paced, dynamically exciting and fluid environment, as you’ll be creating some of the most engaging environments in the world, spanning exhibitions, events & sales conferences of all sizes.
Responsibilities:
Take initial face to face briefings from Clients, starting the initial planning process and managing structures whilst liaising with a Graphics Project Manager to produce the associated graphics. Develop a work schedule based on specific Client requirements for events, identifying all resources required. Communicate specific show requirements to all departments within Graphics/Features and brief Design & Production according to resources needed. Supply a costing program to internal and external Clients listing all items and budgets. Ensure all schedules are kept up to date and accessible on server. Submit month end financial deadlines for current shows ensuring all P/O’s and invoices have been completed within timelines. Keep strong communication with Graphics project management team and internal/external production department, to keep updated with deadline/schedule changes. Creating onsite installation packs for Show Site, prior to the commencement of build. Drive continuous improvements in quality, productivity and health & safety in house and onsite. Ensure all deadlines are met for sign off process, giving guidance and support to installation teams onsite. Ensure all projects are quoted in line with contracted prices and agreed rate cards for internal departments. Maintain and help to grow Organiser opportunities and shows pushing for incremental business and retention of existing business. Actively engage in continuous improvement ensuring suggestions and opportunities are highlighted to your line manager. You must have demonstrable experience working within a similar role in a fast paced and rapidly changing environment, be proficient with software, including Microsoft Office and have exceptional communication skills. You’ll be accustomed to working with multiple stakeholders including Marketing, Creative, Production and Digital, utilising a robust and instantly engaging personality, complemented by strong administrative skills and a very keen eye for detail. Possessing comprehensive experience in an existing Exhibition Design & Build environment, you’ll be independent, robust and communicative, with a proven ability for managing bespoke Design and Build projects for an array of major Brand Clients, via inhouse/outsource Production environments and installation teams. Ideally you’ll also have a good technical appreciation of the Graphics industry, as you’ll be liaising with the Studio, Creative & Graphics production teams on the development of concepts, working closely and collaboratively with other colleagues in the Business to deliver complete and fully integrated project solutions. With flair, imagination and the energy to multi-task, you’ll display a professional approach to work & appearance, functioning under pressure and remaining calm, with a clear ability to prioritise and to communicate highly effectively at all levels. The role is a hybrid role, with an operating responsibility from their impressive base at the London ExCel, whilst also working away from home periodically to deliver projects across the UK and Europe, so whilst experience is key, flexibility and a sense of humour is also considered essential! An impressive Global Business with strong market recognition, this is a fabulous opportunity to join a dynamic and empowered team in the development of your career potential within the Exhibitions, Events and Graphics arena.
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Take initial face to face briefings from Clients, starting the initial planning process and managing structures whilst liaising with a Graphics Project Manager to produce the associated graphics. Develop a work schedule based on specific Client requirements for events, identifying all resources required. Communicate specific show requirements to all departments within Graphics/Features and brief Design & Production according to resources needed. Supply a costing program to internal and external Clients listing all items and budgets. Ensure all schedules are kept up to date and accessible on server. Submit month end financial deadlines for current shows ensuring all P/O’s and invoices have been completed within timelines. Keep strong communication with Graphics project management team and internal/external production department, to keep updated with deadline/schedule changes. Creating onsite installation packs for Show Site, prior to the commencement of build. Drive continuous improvements in quality, productivity and health & safety in house and onsite. Ensure all deadlines are met for sign off process, giving guidance and support to installation teams onsite. Ensure all projects are quoted in line with contracted prices and agreed rate cards for internal departments. Maintain and help to grow Organiser opportunities and shows pushing for incremental business and retention of existing business. Actively engage in continuous improvement ensuring suggestions and opportunities are highlighted to your line manager. You must have demonstrable experience working within a similar role in a fast paced and rapidly changing environment, be proficient with software, including Microsoft Office and have exceptional communication skills. You’ll be accustomed to working with multiple stakeholders including Marketing, Creative, Production and Digital, utilising a robust and instantly engaging personality, complemented by strong administrative skills and a very keen eye for detail. Possessing comprehensive experience in an existing Exhibition Design & Build environment, you’ll be independent, robust and communicative, with a proven ability for managing bespoke Design and Build projects for an array of major Brand Clients, via inhouse/outsource Production environments and installation teams. Ideally you’ll also have a good technical appreciation of the Graphics industry, as you’ll be liaising with the Studio, Creative & Graphics production teams on the development of concepts, working closely and collaboratively with other colleagues in the Business to deliver complete and fully integrated project solutions. With flair, imagination and the energy to multi-task, you’ll display a professional approach to work & appearance, functioning under pressure and remaining calm, with a clear ability to prioritise and to communicate highly effectively at all levels. The role is a hybrid role, with an operating responsibility from their impressive base at the London ExCel, whilst also working away from home periodically to deliver projects across the UK and Europe, so whilst experience is key, flexibility and a sense of humour is also considered essential! An impressive Global Business with strong market recognition, this is a fabulous opportunity to join a dynamic and empowered team in the development of your career potential within the Exhibitions, Events and Graphics arena.
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