Key Responsibilities:
Proficiently adapting to and completing a multitude of administrative tasks, from scheduling jobs (diary management) through to invoicing (purchasing of parts). Accurately allocating works to our engineering team and following up any jobs that are outstanding with a strong attention to detail. Timely collaboration with internal and external stakeholders to assist in the planning of tasks, for example to arrange access to buildings. Maintaining excellent relationships with professionals of a variety of expertise including our main client UKAEA, and subcontractors. Monthly reporting. Attending meetings as required to take and distribute minutes. Operating the Dalkia finance-oriented software to raise purchase orders, enter timesheets, and raise invoice queries in line with Dalkia policies. Flexibly working on a range of software's, particularly in the scope of Microsoft and CAFM. Providing technological support when required. Supporting in other activities as appropriate when the business requires. Providing holiday/sick cover as needed to ensure business contingency. Completing mandatory UKAEA and Dalkia training as required. Essential:
GCSE (or 'O' Level equivalent) passes in Maths and English or recognised equivalent. An understanding of and experience with Project works environment. Understanding of key deliverables of a Programme of works and experience in use of applications such as Outlook, Word and Excel. Ability to work on own initiative and to prioritise workload. Customer Awareness - responsive to the needs of the customer and aims to deliver customer satisfaction. Adaptable and responsive and open to changing circumstance.
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Proficiently adapting to and completing a multitude of administrative tasks, from scheduling jobs (diary management) through to invoicing (purchasing of parts). Accurately allocating works to our engineering team and following up any jobs that are outstanding with a strong attention to detail. Timely collaboration with internal and external stakeholders to assist in the planning of tasks, for example to arrange access to buildings. Maintaining excellent relationships with professionals of a variety of expertise including our main client UKAEA, and subcontractors. Monthly reporting. Attending meetings as required to take and distribute minutes. Operating the Dalkia finance-oriented software to raise purchase orders, enter timesheets, and raise invoice queries in line with Dalkia policies. Flexibly working on a range of software's, particularly in the scope of Microsoft and CAFM. Providing technological support when required. Supporting in other activities as appropriate when the business requires. Providing holiday/sick cover as needed to ensure business contingency. Completing mandatory UKAEA and Dalkia training as required. Essential:
GCSE (or 'O' Level equivalent) passes in Maths and English or recognised equivalent. An understanding of and experience with Project works environment. Understanding of key deliverables of a Programme of works and experience in use of applications such as Outlook, Word and Excel. Ability to work on own initiative and to prioritise workload. Customer Awareness - responsive to the needs of the customer and aims to deliver customer satisfaction. Adaptable and responsive and open to changing circumstance.
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