Private Client & Events Executive

·
Full time
Location: London
· ·
Private Client & Events Executive

Bicester, GB, OX26 6WD

Full Time

This is an excellent opportunity for a candidate to join a dynamic, client-facing, high net worth luxury team. The Private Client & Events Coordinator is responsible for delivering the Private Clients Event and Programming plan. This role requires someone who understands the luxury consumer and marketplace, is brilliantly organized with exceptional attention to detail, a problem solver, and a creative thinker.

KEY RESPONSIBILITIES:

Plan & execute the Private Client Events and programming calendar which encompasses:

Commercial brand events and trunk shows

Beauty, fragrance, and wellness masterclasses

Art and cultural programming events in London, such as private views and gallery tours

Styling events

‘In conversation’ talks with high profile celebrities and other talent

Private clientelling lunches and dinners

Work with other stakeholders across the business including retail, GKE, partnerships, PR & advocacy, legal, health and safety, VM, creative & hospitality teams - ensuring all logistical elements of the programme have been signed off and approved by all areas of the business.

Guestlist management and RSVPs

Working with CRM & data teams to produce mailing lists and segmentation reports to support the Private Client Managers with outreach for events

Manage on-the-ground event delivery – meeting clients, supporting brand partners, ensuring smooth running of all logistics, set up and break down, and lead team briefings

Working with the PCS Coordinator to onboard new event suppliers & PO Requests

Contributing to event animation ideas and exploration of new suppliers

Flexibility to work the odd Saturday (approx. once a month) and a few late evenings/early mornings.

Assistance with managing group bookings/shopping days, invitations, guest lists, operational requirements

Manage all event reporting including monthly & annual reporting, analysis, and key learnings

Supporting with key partners to deliver key events within the programme across London

Communications - plan and deliver all communications relating to the events and programming – for example invites and the monthly newsletter

BACKGROUND & SKILLS:

Genuine interest in working with high net worth individuals and the luxury industry

Ability to build strong relationships with HNW guests, key partners, colleagues & stakeholders

Structured and methodical approach with a high level of attention to detail

Ability to work in a multitasking role/environment

Ability to stay calm under pressure and meet tight deadlines

Self-starter & self-motivated. Able to work individually and as part of a team

Excellent verbal, written, and interpersonal communication skills

Experience in the Hospitality/Luxury/Marketing/Events/Brand Segment

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