Main area: James Cook Cancer Institute & Speciality Medicine Services
Grade: Band 3 / 4
Contract: Permanent
Hours: Full time - 37.5 hours per week
Job ref: 328-JCSM-6821361
Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £24,071 - £29,114 per annum (pro rata)
Salary period: Yearly
Closing: 17/01/2025 23:59
Medical Secretary/Higher Medical Secretary
Band 3 / 4
Job overview
This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application. Department: Radiotherapy/Oncology This role is to work Monday to Friday on site, within the core hours of 08.00 – 17.00 (7.5 hours per day). Post holders will be appointed at band 3 or band 4 depending upon previous experience as laid out in the Trust’s development framework for medical secretaries. The framework provides a clear progression to allow post holders to progress from band 3 to band 4 within the post subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4). We are looking for an experienced secretary to join the clinical administration and clerical teams at The James Cook University Hospital. The post is available within the Radiotherapy/Oncology Department. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive medical secretarial service to consultants, junior medical and specialist nursing staff in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service. Main duties of the job
You will have previous medical secretarial and administrative experience, preferably in a health care setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet) along with advanced typing/word processing qualifications/skills. You will have excellent communication, interpersonal and organisational skills. It’s important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic. This vacancy will close when we receive sufficient completed applications. Working for our organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals. The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site which is unique for a hospital of its size. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery and cancer services. It has 1,024 beds, a 24-hour acute admissions unit and an emergency department which houses the major trauma centre for Durham, East Cleveland, Tees Valley and North Yorkshire and has its own helipad. Detailed job description and main responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role. Person specification
Qualifications
GCSEs in English and Maths A-C or equivalent qualification or equivalent work experience (B3/B4) NVQ3 in Business Administration or equivalent experience or RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) (B3/B4) Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience (B4) Medical Terminology qualification or equivalent level of working experience with medical terminology (B3) Audio-typing qualification or equivalent level of working experience with medical terminology (B3) Experience
Secretarial and administrative experience (B3/B4) Extensive use of Office and Outlook, including Word, Excel and PowerPoint, email and internet (B3/B4) Healthcare / NHS Trust experience (B3/B4) Previous experience working within a team (B3/B4) Knowledge & Skills
Excellent planning, prioritisation and organisational skills (B3/B4) Efficient and accurate word processing skills (B3/B4) Substantial working knowledge of secretarial/clerical processes (B4) Understanding of secretarial/clerical processes (B3) Substantial working knowledge of functionality of Patient Administration System (B4) Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B4) Knowledge of General Data Protection Regulations and patient confidentiality (B4) Trust experience; knowledge of STHFT policies and procedures (B3/B4) Working knowledge of the functionality of Patient Administration Systems (B3) Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B3) Knowledge of medical terminology (B3) Awareness of General Data Protection Regulations and patient confidentiality (B3) Personal Attributes
High professional standards (B3/B4) Customer focused (B3/B4) Sensitive, tactful and diplomatic (B3/B4) Self-motivated (B3/B4) Team player (B3/B4) Ability to prioritise own workload where there are competing demands, and work to tight deadlines when required (B3/B4) Positive and enthusiastic (B3/B4) Personal resilience; ability to cope with additional workloads created as a result of staff shortages to ensure the service continues (B3/B4) Flexibility, 'can do' attitude adaptable to changing demands (B3/B4) Employer certification / accreditation badges
Name: Jane Grange Job title: Administrative Manager Email address: jane.grange@nhs.net Telephone number: 01642 850850 Ext: 52407 If you have problems applying, contact
Address: The Recruitment Team The Murray Building The James Cook University Hospital TS4 3BW Telephone: 01642 850850, ext. 57396
#J-18808-Ljbffr
Band 3 / 4
Job overview
This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application. Department: Radiotherapy/Oncology This role is to work Monday to Friday on site, within the core hours of 08.00 – 17.00 (7.5 hours per day). Post holders will be appointed at band 3 or band 4 depending upon previous experience as laid out in the Trust’s development framework for medical secretaries. The framework provides a clear progression to allow post holders to progress from band 3 to band 4 within the post subject to formal evaluation in role (this would take 18 months to progress from band 3 to band 4). We are looking for an experienced secretary to join the clinical administration and clerical teams at The James Cook University Hospital. The post is available within the Radiotherapy/Oncology Department. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive medical secretarial service to consultants, junior medical and specialist nursing staff in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service. Main duties of the job
You will have previous medical secretarial and administrative experience, preferably in a health care setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet) along with advanced typing/word processing qualifications/skills. You will have excellent communication, interpersonal and organisational skills. It’s important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic. This vacancy will close when we receive sufficient completed applications. Working for our organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in a number of community hospitals. The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site which is unique for a hospital of its size. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery and cancer services. It has 1,024 beds, a 24-hour acute admissions unit and an emergency department which houses the major trauma centre for Durham, East Cleveland, Tees Valley and North Yorkshire and has its own helipad. Detailed job description and main responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role. Person specification
Qualifications
GCSEs in English and Maths A-C or equivalent qualification or equivalent work experience (B3/B4) NVQ3 in Business Administration or equivalent experience or RSA/OCR 3 qualification (or equivalent level word processing qualification or experience) (B3/B4) Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience (B4) Medical Terminology qualification or equivalent level of working experience with medical terminology (B3) Audio-typing qualification or equivalent level of working experience with medical terminology (B3) Experience
Secretarial and administrative experience (B3/B4) Extensive use of Office and Outlook, including Word, Excel and PowerPoint, email and internet (B3/B4) Healthcare / NHS Trust experience (B3/B4) Previous experience working within a team (B3/B4) Knowledge & Skills
Excellent planning, prioritisation and organisational skills (B3/B4) Efficient and accurate word processing skills (B3/B4) Substantial working knowledge of secretarial/clerical processes (B4) Understanding of secretarial/clerical processes (B3) Substantial working knowledge of functionality of Patient Administration System (B4) Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B4) Knowledge of General Data Protection Regulations and patient confidentiality (B4) Trust experience; knowledge of STHFT policies and procedures (B3/B4) Working knowledge of the functionality of Patient Administration Systems (B3) Understanding of a range of work procedures associated with outpatient clinic arrangements, secretarial office procedures and case note procedures (B3) Knowledge of medical terminology (B3) Awareness of General Data Protection Regulations and patient confidentiality (B3) Personal Attributes
High professional standards (B3/B4) Customer focused (B3/B4) Sensitive, tactful and diplomatic (B3/B4) Self-motivated (B3/B4) Team player (B3/B4) Ability to prioritise own workload where there are competing demands, and work to tight deadlines when required (B3/B4) Positive and enthusiastic (B3/B4) Personal resilience; ability to cope with additional workloads created as a result of staff shortages to ensure the service continues (B3/B4) Flexibility, 'can do' attitude adaptable to changing demands (B3/B4) Employer certification / accreditation badges
Name: Jane Grange Job title: Administrative Manager Email address: jane.grange@nhs.net Telephone number: 01642 850850 Ext: 52407 If you have problems applying, contact
Address: The Recruitment Team The Murray Building The James Cook University Hospital TS4 3BW Telephone: 01642 850850, ext. 57396
#J-18808-Ljbffr
