Site Administrator

Job Description: At Aligra, we are more than just a recruitment agency; we are the bridge to your future career goals. Recruiting on behalf of our esteemed client in Tamworth, we are thrilled to present an exhilarating opportunity for an enthusiastic and meticulous Site Administrator. Be at the heart of a dynamic warehouse environment, where you’ll report directly to the General Manager and play a pivotal role in ensuring seamless operations. Our client is a fast-growing company with an exciting trajectory and offers excellent career advancement opportunities. Description of Role: The Site Administrator is an indispensable asset to our warehouse teams. This dynamic role provides exposure to all facets of the company, making it a perfect fit for those eager to gain comprehensive experience in a thriving environment. Your contributions will be essential in upholding company standards and requirements, offering both a challenging and rewarding career path. Specific Responsibilities: Monitoring and Managing Site Consumables: Ensure the uninterrupted flow of operations by keeping a vigilant eye on consumables and packaging materials, placing timely orders to preclude shortages. Raising Purchase Orders: Take charge of generating purchase orders with precision, supporting the seamless procurement of necessary materials and services. Reconciling Accounts Payable Invoices: Maintain the financial health of the site by accurately reconciling accounts payable invoices, ensuring the books are balanced. Liaise with Suppliers and Manage Queries: Act as the crucial link between the company and its suppliers, addressing and resolving queries with efficiency and professionalism. Processing the Weekly Agency Payroll: Oversee the weekly payroll process, ensuring consistency in rates, hours, and management approvals, while conducting thorough reconciliations. Analysis of Labour Hours: Conduct detailed analyses of labour hours, explaining key variances that impact site performance, and offer insights for improvement. Month-End Support: Engage in month-end duties, offering support and gaining exposure to foundational accounting principles, enhancing your professional development. Preparing and Raising Customer Invoices: Craft and issue accurate customer invoices, contributing to smooth financial transactions and customer satisfaction. General Site Ordering: Oversee general ordering processes to meet site needs, streamlining operations through effective inventory management. Administrative Support: Deliver precise and efficient administrative support to both the operational and finance teams, fostering a collaborative work environment. Key Skills for the Role: Technical Skills: Proficient in IT: Competency in MS Excel and Office is essential, with SAP experience being desirable. Soft Skills & Experience: Ability to Plan and Prioritise: Demonstrated capability to manage workload independently, ensuring all tasks are completed timely and efficiently. Drive and Energy: Exhibit a proactive approach towards continuous improvement of site performance, showing dedication and enthusiasm. Attention to Detail: A meticulous eye for detail is crucial for accuracy and consistency in all responsibilities. Effective Communication: Maintain clear and effective communication across all levels of the organisation, fostering a collaborative and inclusive work culture. Flexibility and Positive Attitude: Adaptability and a can-do attitude are vital in this fast-paced environment, embracing challenges with positivity. Qualifications & Experience: Experience in a Similar Environment: Previous experience in warehousing or a 3PL environment is highly beneficial. Proven Track Record in Similar Roles: Demonstrable experience in roles with similar responsibilities, showcasing independence and initiative. Self-Starter: Ability to manage regular deliverables alongside ad hoc tasks, identifying priority areas without requiring detailed supervision. Shifts & Pay: Monday to Friday, 40 hours per week. Flexible start times between 08:00am and 10:00am. Join an organisation that values its team members and offers a platform for growth and development. If you are ready to embark on an exciting career as a Site Administrator in Tamworth, we encourage you to apply today.

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