Purpose of the Role
We are seeking a highly organised and proactive Facilities Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth operation and maintenance of our facilities, providing a safe and efficient working environment for all employees.
Key Responsibilities
Reporting to the Facilities Manager
Oversee the daily operations of 3 of the clients sites, in Southampton
Managing and overseeing the Soft and Hard Services.
Based at Hampshire House, you will be required to travel between the two other sites.
Contractor Management
Organising Works, overseeing PPMS and Small Projects.
Conduct Audits and ensure KPIs are being met.
100% Compliance is maintained, utilising Savills systems – Datastation.
Coordinate with external vendors and service providers for facility-related services.
Raising Purchase Orders on Proactis and the client’s portals - BYD
Creating Weekly Reports and updating the FM Team.
Conduct regular inspections of the sites and actioning any recommendations.
Build relationships with Key Stakeholders at site and the business.
Support sustainability initiatives and energy-saving projects.
Providing cover to the Receptionist for Lunch Cover and some adhoc Annual Leave.
Any other reasonable requests and ad hoc duties as and when required.
Skills, Knowledge and Experience
Essential
General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
Ability to work in a team or alone
Excellent communication skills
Ability to deal with confidential information.
Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
Able to work under pressure to deadlines.
Desirable
Proven experience in facilities management or a similar role.
Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Access, Outlook.
An understanding of office administration within a facilities management/property management.
Experience of dealing with senior level staff confidently with excellent verbal and written communication.
Strong organisational and multitasking skills.
Excellent communication and interpersonal abilities.
Knowledge of health and safety regulations.
Ability to work independently and as part of a team.
Experience and knowledge of helpdesk systems and procedures.
Experience working within a Facilities Management team.
Understanding of Health & Safety Legislation.
At least 2 years experience in an administration role.
IOSH certification.
Benefits
Competitive salary and benefits package.
Opportunities for professional development and growth.
A supportive and collaborative work environment.
Working Hours - 08:30-17:00
Please see our
Benefits Booklet
for more information.
#J-18808-Ljbffr
We are seeking a highly organised and proactive Facilities Coordinator to join our team. The ideal candidate will be responsible for ensuring the smooth operation and maintenance of our facilities, providing a safe and efficient working environment for all employees.
Key Responsibilities
Reporting to the Facilities Manager
Oversee the daily operations of 3 of the clients sites, in Southampton
Managing and overseeing the Soft and Hard Services.
Based at Hampshire House, you will be required to travel between the two other sites.
Contractor Management
Organising Works, overseeing PPMS and Small Projects.
Conduct Audits and ensure KPIs are being met.
100% Compliance is maintained, utilising Savills systems – Datastation.
Coordinate with external vendors and service providers for facility-related services.
Raising Purchase Orders on Proactis and the client’s portals - BYD
Creating Weekly Reports and updating the FM Team.
Conduct regular inspections of the sites and actioning any recommendations.
Build relationships with Key Stakeholders at site and the business.
Support sustainability initiatives and energy-saving projects.
Providing cover to the Receptionist for Lunch Cover and some adhoc Annual Leave.
Any other reasonable requests and ad hoc duties as and when required.
Skills, Knowledge and Experience
Essential
General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
Ability to work in a team or alone
Excellent communication skills
Ability to deal with confidential information.
Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner.
Able to work under pressure to deadlines.
Desirable
Proven experience in facilities management or a similar role.
Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Access, Outlook.
An understanding of office administration within a facilities management/property management.
Experience of dealing with senior level staff confidently with excellent verbal and written communication.
Strong organisational and multitasking skills.
Excellent communication and interpersonal abilities.
Knowledge of health and safety regulations.
Ability to work independently and as part of a team.
Experience and knowledge of helpdesk systems and procedures.
Experience working within a Facilities Management team.
Understanding of Health & Safety Legislation.
At least 2 years experience in an administration role.
IOSH certification.
Benefits
Competitive salary and benefits package.
Opportunities for professional development and growth.
A supportive and collaborative work environment.
Working Hours - 08:30-17:00
Please see our
Benefits Booklet
for more information.
#J-18808-Ljbffr
