Facilities Coordinator
Department:
Services Employment Type:
Permanent Location:
Bristol, England
Description
The Role This is a full-time role based on our client site in Bristol city center. You will be responsible for supporting the day-to-day operational activities on a client site, integrating seamlessly with the client Facilities Management Team while adhering to The Instant Group's values and monitoring the commercial aspects of the contract. You will have a good understanding of client requirements and any Instant Group services delivered on site, ensuring that services are delivered on time and within budget.
What will you be doing?
Support the Facilities Manager in delivering hard and soft services, including managing service providers and handling facilities requests. Prioritise planned, preventative, and reactive maintenance to ensure smooth building operations. Conduct building audits, manage repairs, and oversee processes from quotations to completion, ensuring PTW and RAMS compliance. Ensure Health & Safety requirements and documentation are up to date and compliant with regulations. Maintain relationships with landlords and on-site clients, ensuring site staffing and service level agreements are met. Assist with reporting, monitor online PPM/CAP systems, and support DSE needs across the estate. Attend meetings and travel to other sites as required.
Who are we looking for?
Alignment with our company behaviours: Play To Win, Own Your Outcome, Solve It Together, Help Each Other Grow. A minimum of 1 – 2 years’ experience in a similar role. Good working knowledge of H&S in the workplace. Ability to build and maintain relationships, acting in a proactive and professional manner with problem-solving skills. Outgoing, personable, and confident with administrative tasks, with experience in Microsoft Office packages. Proven ability to work unsupervised. Flexibility for limited out-of-hours working may be required. Willingness to travel to other sites (mainly Measham) to help deliver key responsibilities.
What's in it for you?
Competitive pay scales reviewed annually. Discretionary annual company bonus. Private healthcare and life cover. A focus on connectivity, flexibility, and bigger relationships as part of our workplace experience strategy. Bespoke training programmes and our bespoke ‘Instant Learning’ portal. Reward Gateway (discounts!). Wellbeing Centre. Global Employee Assistance Programme. Colleague recognition scheme, with quarterly and annual ‘Let’s Celebrate’ awards (with great prizes!). Generous referral scheme. Laptop/tech provided. At The Instant Group, we prioritise our people and our clients. We are committed to fostering diversity, equality, and inclusion, providing equal opportunities in all aspects of employment. Our goal is a workforce that truly reflects society and our customers, creating an environment where every employee feels respected and empowered. We welcome all applications regardless of age, gender, race, ethnicity, sexual orientation, religion, disability status, or any other dimensions of diversity. Should you need any reasonable adjustments made to this application process, please let us know. We use AI to help us assess applications fairly and objectively.
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Department:
Services Employment Type:
Permanent Location:
Bristol, England
Description
The Role This is a full-time role based on our client site in Bristol city center. You will be responsible for supporting the day-to-day operational activities on a client site, integrating seamlessly with the client Facilities Management Team while adhering to The Instant Group's values and monitoring the commercial aspects of the contract. You will have a good understanding of client requirements and any Instant Group services delivered on site, ensuring that services are delivered on time and within budget.
What will you be doing?
Support the Facilities Manager in delivering hard and soft services, including managing service providers and handling facilities requests. Prioritise planned, preventative, and reactive maintenance to ensure smooth building operations. Conduct building audits, manage repairs, and oversee processes from quotations to completion, ensuring PTW and RAMS compliance. Ensure Health & Safety requirements and documentation are up to date and compliant with regulations. Maintain relationships with landlords and on-site clients, ensuring site staffing and service level agreements are met. Assist with reporting, monitor online PPM/CAP systems, and support DSE needs across the estate. Attend meetings and travel to other sites as required.
Who are we looking for?
Alignment with our company behaviours: Play To Win, Own Your Outcome, Solve It Together, Help Each Other Grow. A minimum of 1 – 2 years’ experience in a similar role. Good working knowledge of H&S in the workplace. Ability to build and maintain relationships, acting in a proactive and professional manner with problem-solving skills. Outgoing, personable, and confident with administrative tasks, with experience in Microsoft Office packages. Proven ability to work unsupervised. Flexibility for limited out-of-hours working may be required. Willingness to travel to other sites (mainly Measham) to help deliver key responsibilities.
What's in it for you?
Competitive pay scales reviewed annually. Discretionary annual company bonus. Private healthcare and life cover. A focus on connectivity, flexibility, and bigger relationships as part of our workplace experience strategy. Bespoke training programmes and our bespoke ‘Instant Learning’ portal. Reward Gateway (discounts!). Wellbeing Centre. Global Employee Assistance Programme. Colleague recognition scheme, with quarterly and annual ‘Let’s Celebrate’ awards (with great prizes!). Generous referral scheme. Laptop/tech provided. At The Instant Group, we prioritise our people and our clients. We are committed to fostering diversity, equality, and inclusion, providing equal opportunities in all aspects of employment. Our goal is a workforce that truly reflects society and our customers, creating an environment where every employee feels respected and empowered. We welcome all applications regardless of age, gender, race, ethnicity, sexual orientation, religion, disability status, or any other dimensions of diversity. Should you need any reasonable adjustments made to this application process, please let us know. We use AI to help us assess applications fairly and objectively.
#J-18808-Ljbffr
