Meetings and Events Project Manager (12 month fixed term contract to cover maternity leave)
Ashby-de-la-Zouch, United Kingdom Job Title:
Meetings and Events Project Manager (12 months fixed term contract / maternity leave cover) Brand:
Emota Location:
UK: Ashby-de-la-Zouch, London or Manchester, hybrid Reporting to:
Project Director Direct report(s):
None A bit about the role …
Reporting into a Project Director, you will manage global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant, and meets clients' and the team’s expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage attendee participation. This role, which includes national and international travel, will involve client partner, supplier, and financial management at all stages of the delivery - pre, on-site, and post-event. We offer a comprehensive benefits package including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance, and many other benefits. What will you be doing …
Manage all venues and associated logistical arrangements including congress attendance, business centre, dinners, break-outs, housing blocks, and attrition. Manage congress sponsorship activity on behalf of your client including the approval process, liaison with the client contracting team, and booth providers. Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers. Produce, manage, and circulate important communications e.g. weekly status reports to all main meeting partners. Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event. Manage post-event metric reporting. Manage all F&B requirements. Client Liaison and Development :
Deliver first-class customer service following clients' goals. Plan, attend, and implement client planning meetings – face-to-face, hybrid, and virtual including debriefs. Responsible for the preparation and maintenance of budgets throughout the lifecycle of each event including approving invoices. Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow. Accomplish scope management – to identify and charge clients for out-of-scope activities. Track cost avoidance/saving measures. Ensure compliance with company and client invoicing processes. Responsible for the preparation and maintenance of congress cross-charge budgets throughout the lifecycle of each event. General :
Work with appropriate support departments to ensure the delivery of client measurables. Assist new starters by taking on the role of ‘Buddy’. Apply our mission, vision, and values. Comply with all company and client procedures. Maintain good long-term relationships with hotels, venues, and suppliers to ensure the best value for money for your clients. Be an ambassador for the agency. What do you need to have …
Organiser with 3+ years of event management delivery of corporate events. Experience managing event budgets from initial budget, through revisions, and reconciliation. Team motivator and professional team member. A focus on accuracy, detail, consistency, and dedicated customer service. Intermediate level Excel (can maintain complex spreadsheets). The ability and desire to travel on-site internationally. A bit about us ….
Emota (combining the power of the business formerly known as Ashfield Event Experiences and WRG) is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement, and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. Apply for this job
First Name * Last Name * Email * Phone Resume/CV LinkedIn Profile Website How did you hear about this job? * Select... Privacy Policy Acknowledgement * Select... Are you legally eligible/authorized to work in the country that you are applying? * Select... Will you now or in the future require visa sponsorship for employment? * Select... What is your salary expectation? * What is your notice period? * Have you actively interviewed with another Inizio agency in the past 12 months? If so, please provide agency name. Have you previously worked for an Inizio company? Select... Are you currently an employee at an Inizio company? Select...
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Ashby-de-la-Zouch, United Kingdom Job Title:
Meetings and Events Project Manager (12 months fixed term contract / maternity leave cover) Brand:
Emota Location:
UK: Ashby-de-la-Zouch, London or Manchester, hybrid Reporting to:
Project Director Direct report(s):
None A bit about the role …
Reporting into a Project Director, you will manage global meetings, events, and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant, and meets clients' and the team’s expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage attendee participation. This role, which includes national and international travel, will involve client partner, supplier, and financial management at all stages of the delivery - pre, on-site, and post-event. We offer a comprehensive benefits package including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance, and many other benefits. What will you be doing …
Manage all venues and associated logistical arrangements including congress attendance, business centre, dinners, break-outs, housing blocks, and attrition. Manage congress sponsorship activity on behalf of your client including the approval process, liaison with the client contracting team, and booth providers. Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers. Produce, manage, and circulate important communications e.g. weekly status reports to all main meeting partners. Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event. Manage post-event metric reporting. Manage all F&B requirements. Client Liaison and Development :
Deliver first-class customer service following clients' goals. Plan, attend, and implement client planning meetings – face-to-face, hybrid, and virtual including debriefs. Responsible for the preparation and maintenance of budgets throughout the lifecycle of each event including approving invoices. Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow. Accomplish scope management – to identify and charge clients for out-of-scope activities. Track cost avoidance/saving measures. Ensure compliance with company and client invoicing processes. Responsible for the preparation and maintenance of congress cross-charge budgets throughout the lifecycle of each event. General :
Work with appropriate support departments to ensure the delivery of client measurables. Assist new starters by taking on the role of ‘Buddy’. Apply our mission, vision, and values. Comply with all company and client procedures. Maintain good long-term relationships with hotels, venues, and suppliers to ensure the best value for money for your clients. Be an ambassador for the agency. What do you need to have …
Organiser with 3+ years of event management delivery of corporate events. Experience managing event budgets from initial budget, through revisions, and reconciliation. Team motivator and professional team member. A focus on accuracy, detail, consistency, and dedicated customer service. Intermediate level Excel (can maintain complex spreadsheets). The ability and desire to travel on-site internationally. A bit about us ….
Emota (combining the power of the business formerly known as Ashfield Event Experiences and WRG) is an award-winning global events agency that creates and delivers engaging, impactful experiences. Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement, and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. Apply for this job
First Name * Last Name * Email * Phone Resume/CV LinkedIn Profile Website How did you hear about this job? * Select... Privacy Policy Acknowledgement * Select... Are you legally eligible/authorized to work in the country that you are applying? * Select... Will you now or in the future require visa sponsorship for employment? * Select... What is your salary expectation? * What is your notice period? * Have you actively interviewed with another Inizio agency in the past 12 months? If so, please provide agency name. Have you previously worked for an Inizio company? Select... Are you currently an employee at an Inizio company? Select...
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