Conference and Events Manager

Working within the marketing team and reporting to the Marketing Director, you will manage the Events Co-ordinator and work together to oversee the planning, management, and execution of all company conferences and events, both corporate and social. Implementing structure and processes while maximizing efficiencies, you will manage the events delivery and associated budget ensuring smooth running of the events calendar. Negotiating corporate rates across all event delivery, you will ensure the best budgetary value. The ability to interpret event requirements and deliver multiple size events across different business stakeholder areas is essential, as is the ability to influence with strong organizational and communication abilities, managing and prioritizing workload. You will ensure the target audience is engaged and the event is marketed appropriately. You will be responsible for the organization of conferences, exhibitions, large corporate events, and commercial events in conjunction with the sales team and National and Divisional meetings, including commercial roadshow events and anything else falling within the business area remit. Strong management skills with proven team management are essential. A positive, enthusiastic team player, you will collaborate with all stakeholders across the business to understand their event objectives and preferences and assist in creating event concepts, themes, and overall design. Proven experience of large event management with a robust structure and process focus together with budgetary control is critical. Duties and responsibilities Devise structure, processes, and procedures to manage all company events, including budgetary controls and ensure adherence. Devise processes and procedures to manage the company’s event calendar and company event rollout. Compile a list of preferred suppliers for approved hotels with negotiated costings and periodically review, ensuring the BSA team have continuity and align with Events Team structure and controls. Compile a list of preferred events/entertainment management companies, ensuring adherence to budgetary requirements. Liaise with sales and marketing teams to publicize and promote events. Ensure best value practices for all overnight stays and events across the business. Collaborate with all departments, including the Business Support Team, in relation to the use of preferred suppliers. Conduct vendor/supplier sourcing, onboarding, monitoring performance, ensuring best value, and building strong lasting relationships. Consider sustainability across all deliverables and activities, providing options for consideration and cost comparisons. Management of events Manage the full events cycle from initial creative concept and pre-planning stages through to on-site execution. Create event proposals that are creative, innovative, in line with budgetary requirements, and in alignment with stakeholder requirements. Work in conjunction with business stakeholders with the delivery of company events, supporting with event type, structure, pricing, and ensuring delivery on or below budget and guiding accordingly. Oversee all event aspects, such as venue sourcing, seating, dining, accommodation, and entertainment. Manage and oversee events on the day, including problem-solving, welcoming guests, directing event set-up, and communicating with staff and organizing vendors. Plan and juggle the delivery of multiple events and deliver to deadlines and within budget. Collate and ascertain annual budgetary requirements from stakeholders and ensure event adherence, making adjustments where necessary. Manage the events budget. Authorize invoices in accordance with vendor requirements. Oversee event logistics. Ensure all relevant colleagues attend and are fully briefed. Report on the success of events by agreeing objectives and reporting against them. Track participation and collect feedback. The position of Conference and Events Manager is a highly demanding role, and there won’t be a single day that you aren’t involved in a plethora of large-scale and small events and their associated deliverables. It is definitely a fast-paced environment. That said, for us, it’s also about the quality of output and attention to detail so that we really are instrumental in delivering high-class and quality events for internal staff and clients. So, if you want to join a highly successful team that our competitors envy, if you thrive in a high-speed environment and relish challenges, then consider this role for your next career step and I look forward to seeing your application.

#J-18808-Ljbffr