Business Area:
Administration & Office Support Contract Type:
Fixed Term Ref number:
AZ03834 About us
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics. We have a wide network of employees and an abundance of inspiring opportunities to join one of our many offices! We are a top ten accountancy firm in the UK and are the number one largest SME practice. The role
This role will provide executive assistant support to multiple members of the Azets Executive Team (‘C-Suite’). The role requires extensive coordination, planning, and administrative skills to support the C-Suite team in executing strategic goals and daily tasks. The right person will be proactive, forward-thinking, and used to working with a wide stakeholder base (external & internal). They should have the ability to flex their style and approach depending on stakeholder needs, adopting the motto of “making people’s lives easier” to enable the C-Suite team to maximize their working time. Key accountabilities
Full diary management, coordinating and managing complex calendars for multiple C-Suite executives, ensuring efficient scheduling of meetings, appointments, and travel arrangements. Prioritize and adjust schedules as needed to accommodate changing priorities, resolve scheduling conflicts, and allow adequate time for travel, preparation, and focus work. Plan and arrange travel itineraries, including flight bookings, hotel accommodations, transportation, and any other travel needs. Manage incoming communication and inquiries for executives, facilitating communication and project coordination while serving as a liaison between executives and various departments. Act as a gatekeeper to the C-Suite team when required (e.g., take and share messages, manage expectations of callers, pass queries onto other key stakeholders where appropriate). Use initiative to manage email accounts and develop and maintain systems to promote efficiency. Prepare C-Suite Team members for meetings, ensuring they are fully equipped with relevant materials. Assist in preparing internal and external documents, including presentations and reports. Support the C-Suite in various projects and initiatives, including research, data analysis, and project coordination. Build and maintain strong working relationships with internal and external stakeholders. Maintain confidential and sensitive information with the highest level of discretion. Organize and manage electronic and paper files, ensuring easy retrieval of documents. Develop efficient processes where needed. Attend meetings as required, take minutes, and follow up on action items. Provide cover and support to other Group Executive Assistants. Skills & experience
Proficient in Microsoft Office products; strong experience in PowerPoint would be an advantage. Understanding of corporate governance and experience working with Boards and Executive Committees. Confidence working with senior team members and an understanding of the pace and challenges this may bring. Exceptional organizational ability, with good communication skills, both verbal and written. Ability to work under pressure and meet tight deadlines, adapting to regular changes and demands. Time Management - Balancing a myriad of tasks in a time-sensitive environment without compromising on quality. What's in it for you?
Our benefits include hybrid & flexible working, birthday leave, professional subscription, and much more. You can find out more about how we reward our colleagues -
Careers | Rewards And Benefits | Azets UK .
#J-18808-Ljbffr
Administration & Office Support Contract Type:
Fixed Term Ref number:
AZ03834 About us
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics. We have a wide network of employees and an abundance of inspiring opportunities to join one of our many offices! We are a top ten accountancy firm in the UK and are the number one largest SME practice. The role
This role will provide executive assistant support to multiple members of the Azets Executive Team (‘C-Suite’). The role requires extensive coordination, planning, and administrative skills to support the C-Suite team in executing strategic goals and daily tasks. The right person will be proactive, forward-thinking, and used to working with a wide stakeholder base (external & internal). They should have the ability to flex their style and approach depending on stakeholder needs, adopting the motto of “making people’s lives easier” to enable the C-Suite team to maximize their working time. Key accountabilities
Full diary management, coordinating and managing complex calendars for multiple C-Suite executives, ensuring efficient scheduling of meetings, appointments, and travel arrangements. Prioritize and adjust schedules as needed to accommodate changing priorities, resolve scheduling conflicts, and allow adequate time for travel, preparation, and focus work. Plan and arrange travel itineraries, including flight bookings, hotel accommodations, transportation, and any other travel needs. Manage incoming communication and inquiries for executives, facilitating communication and project coordination while serving as a liaison between executives and various departments. Act as a gatekeeper to the C-Suite team when required (e.g., take and share messages, manage expectations of callers, pass queries onto other key stakeholders where appropriate). Use initiative to manage email accounts and develop and maintain systems to promote efficiency. Prepare C-Suite Team members for meetings, ensuring they are fully equipped with relevant materials. Assist in preparing internal and external documents, including presentations and reports. Support the C-Suite in various projects and initiatives, including research, data analysis, and project coordination. Build and maintain strong working relationships with internal and external stakeholders. Maintain confidential and sensitive information with the highest level of discretion. Organize and manage electronic and paper files, ensuring easy retrieval of documents. Develop efficient processes where needed. Attend meetings as required, take minutes, and follow up on action items. Provide cover and support to other Group Executive Assistants. Skills & experience
Proficient in Microsoft Office products; strong experience in PowerPoint would be an advantage. Understanding of corporate governance and experience working with Boards and Executive Committees. Confidence working with senior team members and an understanding of the pace and challenges this may bring. Exceptional organizational ability, with good communication skills, both verbal and written. Ability to work under pressure and meet tight deadlines, adapting to regular changes and demands. Time Management - Balancing a myriad of tasks in a time-sensitive environment without compromising on quality. What's in it for you?
Our benefits include hybrid & flexible working, birthday leave, professional subscription, and much more. You can find out more about how we reward our colleagues -
Careers | Rewards And Benefits | Azets UK .
#J-18808-Ljbffr
