About Arup
Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.
At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.
Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.
Job Description - The Role
AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service acts as an extension of our clients' recruitment team and provides professional interim and temporary resources. We partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a
Facilities Coordinator
for a
12-month
long contract based in either
Glasgow
or
Edinburgh . Key responsibilities: Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance. Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review. Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with FM Lead. Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc. Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow. Maintaining details of existing contractor/supplier service agreements and identifying opportunities for re-tendering/securing cost efficiencies. Familiarity & understanding of current H&S requirements to support a safe working environment. Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary. Tracking planned & anticipated contractor attendance in line with agreed dates/programme. Regular interaction with housekeeping contractors and Workplace Experience Assistants/Co-ordinators in order to respond to immediate issues. Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc. Regular auditing and review of offices for safety, compliance and improvement. Overseeing project works as required - some flexibility required to support some out of hours. Essential Skills and Qualifications: Minimum of 5 years experience of managing maintenance activity. Experience of co-ordinating and managing building maintenance across multiple sites, project management skills, and good awareness of fit-out, churn, and H&S issues. Ability to stay resilient under pressure and to converse confidently with staff, customers, and suppliers at all levels. General knowledge of site plant, equipment, and office services. Problem-solving and analytical skills. Strong interpersonal skills. Strong work ethic. Compliance/knowledge of current legislation. Positive and enthusiastic attitude. Qualifications NEBOSH qualified or working towards. Degree or industry specific qualification such as IWFM Diploma or 5 years of experience within the field of expertise. Diversity at Arup Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
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Facilities Coordinator
for a
12-month
long contract based in either
Glasgow
or
Edinburgh . Key responsibilities: Operational responsibility for day to day running of hard service contracts, to include delivery of planned and reactive maintenance. Forward planning and, in conjunction with WFM Lead, management of finances for achieving financial targets, budget management and review. Regular review of contracts/SLAs to include monthly meetings/quarterly reviews and reports with FM Lead. Maintaining of Contractors' details, to include contracts/SLAs, insurances, records of site inductions, service reports, engineer competencies etc. Reviewing facilities requests & validating supporting information and assisting with monitoring and management of associated workflow. Maintaining details of existing contractor/supplier service agreements and identifying opportunities for re-tendering/securing cost efficiencies. Familiarity & understanding of current H&S requirements to support a safe working environment. Supporting contractor management on site, by timely review of contractor RAMS, and the administration of e-permits (access permits & permits to work) and contractor inductions/site briefings where necessary. Tracking planned & anticipated contractor attendance in line with agreed dates/programme. Regular interaction with housekeeping contractors and Workplace Experience Assistants/Co-ordinators in order to respond to immediate issues. Ability and willingness to travel to other sites within the region to offer support as required for wider WFM team, stakeholder engagement, contractor meetings etc. Regular auditing and review of offices for safety, compliance and improvement. Overseeing project works as required - some flexibility required to support some out of hours. Essential Skills and Qualifications: Minimum of 5 years experience of managing maintenance activity. Experience of co-ordinating and managing building maintenance across multiple sites, project management skills, and good awareness of fit-out, churn, and H&S issues. Ability to stay resilient under pressure and to converse confidently with staff, customers, and suppliers at all levels. General knowledge of site plant, equipment, and office services. Problem-solving and analytical skills. Strong interpersonal skills. Strong work ethic. Compliance/knowledge of current legislation. Positive and enthusiastic attitude. Qualifications NEBOSH qualified or working towards. Degree or industry specific qualification such as IWFM Diploma or 5 years of experience within the field of expertise. Diversity at Arup Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all. Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.
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