Are you passionate about delivering high quality patient-centred care in a well-equipped and established hospital? An exciting opportunity has arisen within the Human Resources department for a General Administrator on a permanent basis for 37.5 hours per week. Tetbury Hospital is rated good by the Care Quality Commission and comprises of a well-equipped theatre, purpose-built procedure room, outpatient department, minor injuries and illness unit, and X-ray department. Successful applicants will provide administrative support to the Trust, including the administration and minute-taking of hospital meetings.
About the Trust
Tetbury Hospital is an independent healthcare provider in the heart of the Cotswolds, providing an established day surgery service to patients who choose to have their NHS or private patient care at Tetbury. The hospital is highly regarded by our visiting consulting body, which provides a wide range of specialities including ophthalmology, general and gynaecological surgery. The hospital delivers NHS and private patient services across our outpatient department and day surgery unit. Tetbury Hospital is a respected partner in the Gloucestershire health and care system and valued by staff and patients for the high quality, personalised care that we are proud to offer.
Main Duties of the Job
Successful applicants can expect: Salaries in line with the NHS Agenda for Change A starting allowance of 27 days holiday plus bank holidays Discounts at over 15,000 retailers with a Blue Light Card Enrolment into the Tetbury Hospital Trust staff bonus scheme Free car parking for all staff Continuation of the NHS pension scheme or enrolment into the Tetbury Hospital Trust Pension Scheme. General Administration
Provide comprehensive administrative support including photocopying, proofreading, printing, scanning, filing, and the collation of documents. Provide a high level of secretariat services as required in the production of reports, papers, presentations, spreadsheets, and other documents, including adhering to deadlines and accurately assimilating information in the production of reports and correspondence. Oversee the Enquiries inbox, dealing with enquiries and recording/redirecting messages to ensure effective communication with external stakeholders. Maintain Trust-wide documents (e.g. Telephone List and Organisation Chart) in order to support the day-to-day responsibilities of Senior and Line Managers. Format, update and track organisational policies, collaborating with Policy Assurance Groups and key stakeholders to ensure policies are current and accurately saved on the Trust's SharePoint and Staff Intranet. Meeting Administration
Provide a secretariat service to Tetbury Hospital Trust and support the Trust. Job Responsibilities
HR Administration
With support from the HR Advisor, give advice to Senior and Line Managers on the recruitment process and the paperwork required to advertise a post. Be responsible for administering the recruitment and onboarding process, ensuring vacancies are advertised on relevant forums as directed by the recruiting manager and to delegate and liaise with the recruiting manager and candidates to ensure interviews are arranged. Administer the Trust's HR System (SageHR) and ensure information and staff records are up-to-date and accurate. Administer the offboarding procedure, processing any resignations. Process day-to-day administration for the HR Function including sending out contractual documentation including offer letters, contracts, and amendments. Auditing employee files to ensure Tetbury Hospital Trust is compliant with relevant statutory requirements. Confidentiality
As an employee, you have a responsibility to maintain the confidentiality of any confidential information which comes into your possession regarding patients, employees, or any other business relating to the Tetbury Hospital Trust. Your attention is drawn to the confidential nature of information collected within the health service. The unauthorised use or disclosure of patient or other personal information is a dismissible offence and in the case of computerised information could result in a prosecution for an offence or action for civil damages under the Data Protection Act. Health & Safety
As an employee, you have a responsibility to abide by all of the safety practices and codes provided by the Trust and have an equal responsibility with management for maintaining safe working practices for the health and safety of yourself and others. Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974) and associated legislation, to maintain a safe working environment for both staff and visitors. All employees must comply with the Trust Infection Control Policy and attend infection control training. Quality Assurance
As an employee of the Trust, you are a member of an organisation that endeavours to provide the highest quality of service to our patients. You are an ambassador of the organisation and, as such, are required to ensure that high standards are maintained at all times. You have a responsibility to ensure that all people that you have contact with during the course of your employment, including patients, relatives, and staff are treated equally in line with the Trust's Equal Opportunities Policy. Person Specification
Qualifications
GCSEs at grade A-C (or equivalent) in English and Maths. RSA Level II Typing (or equivalent) CIPD Level 3 (or working towards) Safer Recruitment Training. Communication Skills
Able to apply a high standard of professional written and spoken communication. Project a positive professional image. Proven skills and experience of establishing effective working relationships across different role stakeholders including Senior Managers, Line Managers, Staff, and applicants. Experience
Excellent minute-taking skills. Proven demonstrable experience as a skilled administrator. Full Microsoft Office knowledge including Word, PowerPoint, and Excel. Effective time management and prioritisation skills. Experience of working in a fast-paced environment and with competing priorities. HR administration experience and understanding of recruitment processes. Basic Employment Legislation. Experience of working within a healthcare environment. Flexibility
Able to work flexibly and independently. Able to manage competing and changing demands and priorities. Other
Be aware of all aspects of statutory responsibilities (e.g. Data Protection, Manual Handling, Confidentiality). Be able to use a VDU for periods of time. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Successful applicants can expect: Salaries in line with the NHS Agenda for Change A starting allowance of 27 days holiday plus bank holidays Discounts at over 15,000 retailers with a Blue Light Card Enrolment into the Tetbury Hospital Trust staff bonus scheme Free car parking for all staff Continuation of the NHS pension scheme or enrolment into the Tetbury Hospital Trust Pension Scheme. General Administration
Provide comprehensive administrative support including photocopying, proofreading, printing, scanning, filing, and the collation of documents. Provide a high level of secretariat services as required in the production of reports, papers, presentations, spreadsheets, and other documents, including adhering to deadlines and accurately assimilating information in the production of reports and correspondence. Oversee the Enquiries inbox, dealing with enquiries and recording/redirecting messages to ensure effective communication with external stakeholders. Maintain Trust-wide documents (e.g. Telephone List and Organisation Chart) in order to support the day-to-day responsibilities of Senior and Line Managers. Format, update and track organisational policies, collaborating with Policy Assurance Groups and key stakeholders to ensure policies are current and accurately saved on the Trust's SharePoint and Staff Intranet. Meeting Administration
Provide a secretariat service to Tetbury Hospital Trust and support the Trust. Job Responsibilities
HR Administration
With support from the HR Advisor, give advice to Senior and Line Managers on the recruitment process and the paperwork required to advertise a post. Be responsible for administering the recruitment and onboarding process, ensuring vacancies are advertised on relevant forums as directed by the recruiting manager and to delegate and liaise with the recruiting manager and candidates to ensure interviews are arranged. Administer the Trust's HR System (SageHR) and ensure information and staff records are up-to-date and accurate. Administer the offboarding procedure, processing any resignations. Process day-to-day administration for the HR Function including sending out contractual documentation including offer letters, contracts, and amendments. Auditing employee files to ensure Tetbury Hospital Trust is compliant with relevant statutory requirements. Confidentiality
As an employee, you have a responsibility to maintain the confidentiality of any confidential information which comes into your possession regarding patients, employees, or any other business relating to the Tetbury Hospital Trust. Your attention is drawn to the confidential nature of information collected within the health service. The unauthorised use or disclosure of patient or other personal information is a dismissible offence and in the case of computerised information could result in a prosecution for an offence or action for civil damages under the Data Protection Act. Health & Safety
As an employee, you have a responsibility to abide by all of the safety practices and codes provided by the Trust and have an equal responsibility with management for maintaining safe working practices for the health and safety of yourself and others. Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974) and associated legislation, to maintain a safe working environment for both staff and visitors. All employees must comply with the Trust Infection Control Policy and attend infection control training. Quality Assurance
As an employee of the Trust, you are a member of an organisation that endeavours to provide the highest quality of service to our patients. You are an ambassador of the organisation and, as such, are required to ensure that high standards are maintained at all times. You have a responsibility to ensure that all people that you have contact with during the course of your employment, including patients, relatives, and staff are treated equally in line with the Trust's Equal Opportunities Policy. Person Specification
Qualifications
GCSEs at grade A-C (or equivalent) in English and Maths. RSA Level II Typing (or equivalent) CIPD Level 3 (or working towards) Safer Recruitment Training. Communication Skills
Able to apply a high standard of professional written and spoken communication. Project a positive professional image. Proven skills and experience of establishing effective working relationships across different role stakeholders including Senior Managers, Line Managers, Staff, and applicants. Experience
Excellent minute-taking skills. Proven demonstrable experience as a skilled administrator. Full Microsoft Office knowledge including Word, PowerPoint, and Excel. Effective time management and prioritisation skills. Experience of working in a fast-paced environment and with competing priorities. HR administration experience and understanding of recruitment processes. Basic Employment Legislation. Experience of working within a healthcare environment. Flexibility
Able to work flexibly and independently. Able to manage competing and changing demands and priorities. Other
Be aware of all aspects of statutory responsibilities (e.g. Data Protection, Manual Handling, Confidentiality). Be able to use a VDU for periods of time. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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