Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich, Sevenoaks and Bristol. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.
We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.
This is an excellent opportunity for a Secretary to join our successful and growing Residential Development team. We are seeking someone who will work as a member of our existing team of secretaries and administrators to support the lawyers in all aspects of their work. We are looking for the right person for this role, and all applicants will be considered on their individual merits, regardless of their prior experience.
This position is for a role either in our Cambridge or Norwich.
The successful candidate will have the opportunity to work with our lawyers in delivering excellent client service on the full range of Residential Development transactions, both locally and nationally.
Accountabilities
Technical ability: Producing and amending documents with speed and accuracy Formatting, paginating, numbering and presenting documents in Birketts’ house style Proof reading all work, checking for spelling and grammar A user of key software packages and applications, including the Land Registry portal, DocuSign, Infotrack and other third party search providers Working proactively with colleagues and other secretaries in the team to ensure documentation meets client expectations and deadlines Processing property searches, responding to search provider queries and collating/tracking results for lawyers to review. Production of PowerPoint presentations and use of Sharepoint. An understanding of ledgers and the ability to deal with any enquiries relating to credit/debits and client account balances. Managing the diaries of lawyers in Microsoft Outlook to include: making appointments arranging meetings/conferences sending and responding to appointments booking restaurants Processing expenses claims, payment requisition forms and returned advances Producing monthly client reporting Maintaining and updating accurate client and other contact details on our database Processing forms including new client forms, new matter forms, money laundering forms, training course booking forms and similar Ensuring that all electronic and paper filing is up to date and maintained at regular intervals Carrying out photocopying and scanning as required Scheduling deeds and documents and making arrangements for their storage Assisting lawyers with their file management, including monitoring inactive files and dealing with file closing formalities. Professional Skills: Promptly clarifying instructions should they or deadlines be unclear Responding to internal and external telephone enquiries politely and professionally, taking accurate telephone messages, and passing them to the appropriate person Working collaboratively with and supporting other secretarial team members proactively and providing cover when necessary to ensure that work is completed on time and to a high standard Providing full support to lawyers in the full range of their activities and carrying out any other duties as reasonably requested. General Approach: Showing a positive approach and interest in the work of our team Showing initiative when responding to queries and actively trying to solve problems Supporting the lawyers to meet clients’ demands Building and maintaining strong working relationships with other members of the team, including lawyers and other secretaries and administrators, and actively working in the interests of the whole firm. The candidate
Secretarial qualification or educated to GCSE Typing speed of at least 50 wpm Excellent spelling and punctuation Excellent written and verbal communications Ability to use discretion Excellent IT skills, including Outlook, MS Teams, Word, PowerPoint, Sharepoint and Excel Positive and enthusiastic approach to teamwork Good telephone manner Adaptable and flexible Self-motivated, ability to use initiative and provide pro-active support to fee-earners Ability to pay attention to detail and check own work Reliable and well organised Ability to remain calm and work under pressure to meet strict deadlines Commitment to ongoing learning and development Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.
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Technical ability: Producing and amending documents with speed and accuracy Formatting, paginating, numbering and presenting documents in Birketts’ house style Proof reading all work, checking for spelling and grammar A user of key software packages and applications, including the Land Registry portal, DocuSign, Infotrack and other third party search providers Working proactively with colleagues and other secretaries in the team to ensure documentation meets client expectations and deadlines Processing property searches, responding to search provider queries and collating/tracking results for lawyers to review. Production of PowerPoint presentations and use of Sharepoint. An understanding of ledgers and the ability to deal with any enquiries relating to credit/debits and client account balances. Managing the diaries of lawyers in Microsoft Outlook to include: making appointments arranging meetings/conferences sending and responding to appointments booking restaurants Processing expenses claims, payment requisition forms and returned advances Producing monthly client reporting Maintaining and updating accurate client and other contact details on our database Processing forms including new client forms, new matter forms, money laundering forms, training course booking forms and similar Ensuring that all electronic and paper filing is up to date and maintained at regular intervals Carrying out photocopying and scanning as required Scheduling deeds and documents and making arrangements for their storage Assisting lawyers with their file management, including monitoring inactive files and dealing with file closing formalities. Professional Skills: Promptly clarifying instructions should they or deadlines be unclear Responding to internal and external telephone enquiries politely and professionally, taking accurate telephone messages, and passing them to the appropriate person Working collaboratively with and supporting other secretarial team members proactively and providing cover when necessary to ensure that work is completed on time and to a high standard Providing full support to lawyers in the full range of their activities and carrying out any other duties as reasonably requested. General Approach: Showing a positive approach and interest in the work of our team Showing initiative when responding to queries and actively trying to solve problems Supporting the lawyers to meet clients’ demands Building and maintaining strong working relationships with other members of the team, including lawyers and other secretaries and administrators, and actively working in the interests of the whole firm. The candidate
Secretarial qualification or educated to GCSE Typing speed of at least 50 wpm Excellent spelling and punctuation Excellent written and verbal communications Ability to use discretion Excellent IT skills, including Outlook, MS Teams, Word, PowerPoint, Sharepoint and Excel Positive and enthusiastic approach to teamwork Good telephone manner Adaptable and flexible Self-motivated, ability to use initiative and provide pro-active support to fee-earners Ability to pay attention to detail and check own work Reliable and well organised Ability to remain calm and work under pressure to meet strict deadlines Commitment to ongoing learning and development Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.
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