Executive Assistant

Job Description - Executive Assistant (25000004) Description VisitScotland is Scotland’s National Tourism Organisation, and we’re proud to promote the wealth of incredible features our country has to offer. Our aim is to benefit Scotland by growing its tourism industry and giving it a renowned presence in the global marketplace. Working within the CEO’s office, the Executive Assistant role is a key member of the organisation’s administrative support team, providing essential administrative support to the Executive Leadership Team. As part of the CEO Office, reporting to the Business Manager, you will be primarily responsible for supporting 2 Directors from VisitScotland’s Senior Leadership team. The CEO Office is a small, but highly effective team that works collaboratively to support the CEO and the Executive Leadership Team to ensure all the administrative needs of the organisation are met. You will gain extensive knowledge of VisitScotland and its aims and objectives in this role and will build strong relationships with key personnel within the organisation and externally. Discretion and confidentiality are essential attributes for a successful Executive Assistant. This post is key to the smooth day-to-day operation of the Directorates it supports. It includes providing professional secretarial and administrative support to the Directors usually on a one-to-one basis, diary management, prioritising busy workloads, as well as supporting with key strategic projects as required. The role also supports the wider CEO Office team with the delivery of the organisation’s board meeting programme. Last Date for Submissions: 31st January 2025 This role can be based out of our Edinburgh or Glasgow Office. VisitScotland operates a hybrid working culture, partially office and partially home based. With family-friendly and flexible working policies, we offer an impressive range of benefits and professional development. We are an equal opportunities employer and value diversity in all its forms. Qualifications What you must have: Extensive experience in a demanding and fast-paced administrative role or equivalent experience in an Executive Assistant position working with staff at a senior level. Excellent IT skills, in particular Word, Excel, Outlook, and PowerPoint. Experience of minute taking. Excellent general administrative, organisational, and interpersonal skills. Ability to forward plan, work to deadlines, and take a proactive approach to organising a busy and demanding workload. Excellent communication skills. Experience of creating executive-level presentations. An eye for detail and ‘360-degree’ vision. Ability to juggle priorities in a self-led manner. Experience of organising meetings and coordinating logistics associated with venue hire and other logistical needs associated with small/medium corporate meetings. What we’d like you to have: Short-hand skills would be desirable and would aid the job holder. An interest in Scotland, tourism, and marketing. VisitScotland actively promotes the Gaelic language, and an interest in the language or possession of Gaelic language skills would be considered a desirable attribute in any prospective employee. Work Locations

VisitScotland Main Office, VisitScotland Waverley Court, 4 East Market Street, Edinburgh EH8 8BG

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