Job Title:
Accounts Payable Supervisor
Location:
London
Reporting To:
Group Financial Controller
Who we are At Monica Vinader, we’re on a mission to prove that buying better, wearing longer and doing better don’t have to be mutually exclusive. From our commitment to making the most sustainable jewellery we can using precious materials, to the timeless style and endless versatility of our pieces, we are driven to making everyday fine jewellery accessible and affordable.
And don’t just take our word for it, we are proud to be recognised in the industry through our recent awards, proving we are leading the way in sustainable jewellery:
Ethical/Sustainable Jewellery Business of the Year 2021 & 2023, Retail Jeweller
Jewellery Brand of the Year 2023, Retail Jeweller
Queen's Award for Enterprise: Sustainable Development 2022
Responsible Luxury Business of the Year 2023 & 2022, Positive Luxury
Positive Luxury Jewellery Business of the year 2024
We are digital first, omni-channel, customer obsessed, female led and inclusive, focused on creating meaningful relationships with our community, who we owe our success to. We are looking for someone special to join our team to help us make luxury something we can all enjoy everyday.
Monica Vinader is a private equity backed omni-channel retailer operating globally. The business operates across eCommerce, multi-site retail and wholesale channels. The company directly controls and accounts for subsidiaries in the UK, US, China, Hong Kong and Singapore and achieved sales of over £100m in the most recent financial year.
Where we need your help We have all the makings of an iconic brand - beautiful products that are timeless and designed to last, service that exceeds our customers' expectations, a passionate founder that cares deeply about doing what is right and a loyal and growing community who advocate for us.
Reporting to the Group Financial Controller, you will be responsible for the timely and accurate processing of invoices, managing supplier relationships, and maintaining the integrity of the accounts payable process.
You will be pro-active, demonstrate attention to detail, be driven to implement improvements and utilise strong communication skills to work efficiently in finance and across the business.
What you’ll do
Processing multi-currency invoices in a timely manner in our accounting system, Sage 200
Checking and coding invoices so that they are correctly analysed using Kefron
Recording bank transactions and reconciling the company’s bank accounts
Matching invoices to Purchase Orders where relevant
Checking and reconciling supplier statements
Liaising within the business to ensure that invoices have been approved prior to payment
Dealing with all supplier enquiries via email or telephone
Setting up new supplier accounts in Sage 200 and maintaining existing supplier account details so that they are up to date
Monthly reconciliation of aged creditors report
Processing staff expense claims
Processing payment runs and performing ad hoc supplier payments as and when required
Ad hoc month end reconciliations
Quarterly VAT returns
Annual PSA return to HMRC
Carbon reporting
Utility management
Issuing company credit cards and handling requests, with monthly reconciliations between SAGE and expensify
Monitoring post in the office
Adhoc project work
What you’ll bring Essential
Process driven with a disciplined approach to work
Self-motivated and well organised with a keen attention to detail
Strong communication skills - confident talking to internal staff and suppliers
Proactive – able to generate new ideas and more efficient ways of working
Team player
Adaptable – able to prioritise and be flexible
Able to work to monthly deadlines
An aptitude for IT – used Microsoft Excel, Word and other standard software packages
Desired
Used Sage Accounting system (preferably Sage 200)
Used Kefron
Experience paying suppliers in a timely manner
To be successful at Monica Vinader...
You are a doer
You’re a team player
You’re humble
You are honest, straightforward and transparent
You are a good teacher/mentor (approachable and accessible)
You want to get your hands dirty
You solve problems
You are resilient
You are flexible
You are entrepreneurial, smart, and passionate
If you don't know something, you say so. Then go figure it out quickly
You love working in a creative environment
You have a sense of humour
You are an insatiable learner
Additional Requirements Ability to document your authorisation to work in the United Kingdom.
Travel Requirements This role would be contracted to work from our London office. We are open to hybrid working patterns that combine time spent in the office and working from home, as suits the role and the candidate.
Our Aims and Values Our mission is to be the leading accessible luxury brand, by delivering outstanding quality, design and customer service. We are:
Customer Obsessed:
Our customers are at the core of everything we do. We will always deliver an outstanding and personal experience to them every time they interact with us, to ensure their ongoing support and loyalty.
Caring:
We treat people with respect, as we would want to be treated. We are apolitical and assume good intentions in others. We are open and honest with each other while ensuring we take an empathetic and supportive approach.
Fast Paced:
We are passionate about what we do, and we want to reach as many customers as fast as we can. We combine focus with pragmatism and flexibility so that we can move at pace in whichever direction we need to take.
Exceptional:
We have a relentless desire to continually learn and improve to ensure our products and approach are exceptional. Our tenacity, high standards and attention to detail give us a competitive advantage.
Commercial:
We focus hard on facts and approach things in a logical, rational and analytical way. We challenge each other to make sure we make decisions and take actions that create value for our business and our customers.
Monica Vinader as a global business makes the following inclusive culture pledge: Our jewellery is for everyone and so is our community. Together, we will continue to implement sustainable changes to ensure that career opportunities and progression are open to all. We commit to celebrating the diverse voices of our employees, partners, and the customers we serve.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company.
#J-18808-Ljbffr
Accounts Payable Supervisor
Location:
London
Reporting To:
Group Financial Controller
Who we are At Monica Vinader, we’re on a mission to prove that buying better, wearing longer and doing better don’t have to be mutually exclusive. From our commitment to making the most sustainable jewellery we can using precious materials, to the timeless style and endless versatility of our pieces, we are driven to making everyday fine jewellery accessible and affordable.
And don’t just take our word for it, we are proud to be recognised in the industry through our recent awards, proving we are leading the way in sustainable jewellery:
Ethical/Sustainable Jewellery Business of the Year 2021 & 2023, Retail Jeweller
Jewellery Brand of the Year 2023, Retail Jeweller
Queen's Award for Enterprise: Sustainable Development 2022
Responsible Luxury Business of the Year 2023 & 2022, Positive Luxury
Positive Luxury Jewellery Business of the year 2024
We are digital first, omni-channel, customer obsessed, female led and inclusive, focused on creating meaningful relationships with our community, who we owe our success to. We are looking for someone special to join our team to help us make luxury something we can all enjoy everyday.
Monica Vinader is a private equity backed omni-channel retailer operating globally. The business operates across eCommerce, multi-site retail and wholesale channels. The company directly controls and accounts for subsidiaries in the UK, US, China, Hong Kong and Singapore and achieved sales of over £100m in the most recent financial year.
Where we need your help We have all the makings of an iconic brand - beautiful products that are timeless and designed to last, service that exceeds our customers' expectations, a passionate founder that cares deeply about doing what is right and a loyal and growing community who advocate for us.
Reporting to the Group Financial Controller, you will be responsible for the timely and accurate processing of invoices, managing supplier relationships, and maintaining the integrity of the accounts payable process.
You will be pro-active, demonstrate attention to detail, be driven to implement improvements and utilise strong communication skills to work efficiently in finance and across the business.
What you’ll do
Processing multi-currency invoices in a timely manner in our accounting system, Sage 200
Checking and coding invoices so that they are correctly analysed using Kefron
Recording bank transactions and reconciling the company’s bank accounts
Matching invoices to Purchase Orders where relevant
Checking and reconciling supplier statements
Liaising within the business to ensure that invoices have been approved prior to payment
Dealing with all supplier enquiries via email or telephone
Setting up new supplier accounts in Sage 200 and maintaining existing supplier account details so that they are up to date
Monthly reconciliation of aged creditors report
Processing staff expense claims
Processing payment runs and performing ad hoc supplier payments as and when required
Ad hoc month end reconciliations
Quarterly VAT returns
Annual PSA return to HMRC
Carbon reporting
Utility management
Issuing company credit cards and handling requests, with monthly reconciliations between SAGE and expensify
Monitoring post in the office
Adhoc project work
What you’ll bring Essential
Process driven with a disciplined approach to work
Self-motivated and well organised with a keen attention to detail
Strong communication skills - confident talking to internal staff and suppliers
Proactive – able to generate new ideas and more efficient ways of working
Team player
Adaptable – able to prioritise and be flexible
Able to work to monthly deadlines
An aptitude for IT – used Microsoft Excel, Word and other standard software packages
Desired
Used Sage Accounting system (preferably Sage 200)
Used Kefron
Experience paying suppliers in a timely manner
To be successful at Monica Vinader...
You are a doer
You’re a team player
You’re humble
You are honest, straightforward and transparent
You are a good teacher/mentor (approachable and accessible)
You want to get your hands dirty
You solve problems
You are resilient
You are flexible
You are entrepreneurial, smart, and passionate
If you don't know something, you say so. Then go figure it out quickly
You love working in a creative environment
You have a sense of humour
You are an insatiable learner
Additional Requirements Ability to document your authorisation to work in the United Kingdom.
Travel Requirements This role would be contracted to work from our London office. We are open to hybrid working patterns that combine time spent in the office and working from home, as suits the role and the candidate.
Our Aims and Values Our mission is to be the leading accessible luxury brand, by delivering outstanding quality, design and customer service. We are:
Customer Obsessed:
Our customers are at the core of everything we do. We will always deliver an outstanding and personal experience to them every time they interact with us, to ensure their ongoing support and loyalty.
Caring:
We treat people with respect, as we would want to be treated. We are apolitical and assume good intentions in others. We are open and honest with each other while ensuring we take an empathetic and supportive approach.
Fast Paced:
We are passionate about what we do, and we want to reach as many customers as fast as we can. We combine focus with pragmatism and flexibility so that we can move at pace in whichever direction we need to take.
Exceptional:
We have a relentless desire to continually learn and improve to ensure our products and approach are exceptional. Our tenacity, high standards and attention to detail give us a competitive advantage.
Commercial:
We focus hard on facts and approach things in a logical, rational and analytical way. We challenge each other to make sure we make decisions and take actions that create value for our business and our customers.
Monica Vinader as a global business makes the following inclusive culture pledge: Our jewellery is for everyone and so is our community. Together, we will continue to implement sustainable changes to ensure that career opportunities and progression are open to all. We commit to celebrating the diverse voices of our employees, partners, and the customers we serve.
This job description is not intended to be an exhaustive list of duties to be performed by the employee. This job description may be altered to reflect the business needs of the company.
#J-18808-Ljbffr
