Job Description - Resource Specialist (2400018S)
Resource Specialist
Are you ready to make your mark as part of our Work Allocation team? Then you’ve come to the right place. At White & Case, we’ll support you, give you responsibility and welcome you as an integral member of our diverse, international team from day one.
We are seeking a highly experienced Resource Specialist to support one of our practice groups in our London office. This role is crucial for the development of legal talent, engaging with associates to understand their interests and objectives, and providing them with the necessary experiences and relationships for career growth.
The position focuses on effective management and staffing of associates, balancing a well-rounded associate experience with business needs.
The ideal candidate will be a team player, client-focused, ambitious, and passionate about excelling in a global law firm. Responsibilities include networking across EMEA offices and serving as a contact point for Partners and Associates.
Key Responsibilities
Resource Management
Acting as a neutral third-party for trainees and associates, ensuring equitable work allocation and supporting targeted professional development. Managing staffing requests for trainees and junior associates, coordinating closely with Staffing Partners, and serving as a liaison between Associates and Partners. Monitoring and reporting on equitable work allocation KPIs to practice leadership and conducting check-ins with Associates to discuss career interests and gather feedback. Ensuring efficient and timely staffing by monitoring lawyer utilisation and assessing individual capacity. Maintaining clear, effective communication with stakeholders on initiatives, developments, business issues, and other critical topics. Collaborating with the HR team and Partners on staffing-related issues, providing regular data reports and insights on staffing trends, utilisation, and D&I metrics. Escalating sensitive or high-risk staffing situations and monitoring utilisation levels for women and diverse associates, ensuring timely feedback and performance information sharing with HR Managers. Practice Management
Working closely with Partners, the People team, HR Managers, L&D, and Professional Support Lawyers to ensure timely completion of the annual evaluation process and appropriate training opportunities for associates. Liaising with the Regional Section Head and Staffing Partners to monitor associate performance, development, career aspirations, and providing individual feedback. Participating in local moderation processes where appropriate and helping to drive Firm engagement initiatives. Ensuring associates receive appropriate training opportunities by collaborating with Learning & Development and Professional Support Lawyers. Qualifications and skills Significant prior experience in associate development, work allocation, and/or resource management within a large professional services environment, preferably within a law firm. Substantial experience in resource management within law firms highly preferred. Strong commercial and business awareness, with excellent judgement and client service focus. Outstanding skills in diplomacy, negotiation, and persuasive ability to drive change through influence. Strong project management skills and a proactive, resourceful attitude; takes initiative. Excellent written and oral communication skills, with persistence and resilience. Strong technology skills, with experience in resource management software and proficiency in Excel. Flexibility to work outside of standard business hours to address staffing requests. What We Offer When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day. We will give you the support and development opportunities that will help you achieve your potential. We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as an Allocation and Development professional, and our benefits are designed to support your changing needs and priorities across different life stages. About White & Case We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many. Location and Reporting This role is based in our London office, and reports into the Senior Manager of Allocation & Development EMEA. Our standard office hours are 09:30-18:00, with a current requirement for 3 days in the office per week. Firm Benefits We offer a flexible range of benefits, services and programmes designed to help support your lifestyle requirements. Some of the benefits currently available include: Private medical insurance Pension plan with matched employer contribution up to 7.5% Yearly wellbeing fund Income protection Holiday purchase Life insurance Critical Illness insurance Private GP services Travel insurance Dental coverage Cycle to work Holiday purchase (available during annual enrolment) Equal Opportunity Statement White & Case is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. If you require assistance and/or accommodation to participate in our application and/or interview process, please email the recruiting contact listed for the relevant position. We are a Disability Confident (Committed) Employer. We will be happy to work with you.
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Acting as a neutral third-party for trainees and associates, ensuring equitable work allocation and supporting targeted professional development. Managing staffing requests for trainees and junior associates, coordinating closely with Staffing Partners, and serving as a liaison between Associates and Partners. Monitoring and reporting on equitable work allocation KPIs to practice leadership and conducting check-ins with Associates to discuss career interests and gather feedback. Ensuring efficient and timely staffing by monitoring lawyer utilisation and assessing individual capacity. Maintaining clear, effective communication with stakeholders on initiatives, developments, business issues, and other critical topics. Collaborating with the HR team and Partners on staffing-related issues, providing regular data reports and insights on staffing trends, utilisation, and D&I metrics. Escalating sensitive or high-risk staffing situations and monitoring utilisation levels for women and diverse associates, ensuring timely feedback and performance information sharing with HR Managers. Practice Management
Working closely with Partners, the People team, HR Managers, L&D, and Professional Support Lawyers to ensure timely completion of the annual evaluation process and appropriate training opportunities for associates. Liaising with the Regional Section Head and Staffing Partners to monitor associate performance, development, career aspirations, and providing individual feedback. Participating in local moderation processes where appropriate and helping to drive Firm engagement initiatives. Ensuring associates receive appropriate training opportunities by collaborating with Learning & Development and Professional Support Lawyers. Qualifications and skills Significant prior experience in associate development, work allocation, and/or resource management within a large professional services environment, preferably within a law firm. Substantial experience in resource management within law firms highly preferred. Strong commercial and business awareness, with excellent judgement and client service focus. Outstanding skills in diplomacy, negotiation, and persuasive ability to drive change through influence. Strong project management skills and a proactive, resourceful attitude; takes initiative. Excellent written and oral communication skills, with persistence and resilience. Strong technology skills, with experience in resource management software and proficiency in Excel. Flexibility to work outside of standard business hours to address staffing requests. What We Offer When you join us, you’ll be working directly with partners, business leaders and many other inspiring colleagues across our global network of offices. We live by our values—to be pioneering, united and human—and we believe that you’ll experience them from your first day. We will give you the support and development opportunities that will help you achieve your potential. We believe that consistent high performance merits reward and support. Our compensation package reflects your calibre as an Allocation and Development professional, and our benefits are designed to support your changing needs and priorities across different life stages. About White & Case We are a global law firm with longstanding offices in the markets that matter today. Our on-the-ground experience, our cross-border integration, and our depth of local, US and English-qualified lawyers help our clients work with confidence in any one market or across many. Location and Reporting This role is based in our London office, and reports into the Senior Manager of Allocation & Development EMEA. Our standard office hours are 09:30-18:00, with a current requirement for 3 days in the office per week. Firm Benefits We offer a flexible range of benefits, services and programmes designed to help support your lifestyle requirements. Some of the benefits currently available include: Private medical insurance Pension plan with matched employer contribution up to 7.5% Yearly wellbeing fund Income protection Holiday purchase Life insurance Critical Illness insurance Private GP services Travel insurance Dental coverage Cycle to work Holiday purchase (available during annual enrolment) Equal Opportunity Statement White & Case is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. If you require assistance and/or accommodation to participate in our application and/or interview process, please email the recruiting contact listed for the relevant position. We are a Disability Confident (Committed) Employer. We will be happy to work with you.
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