Job summary
This is an exciting opportunity to join the Gastro Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 3 Clinical Secretary within the Gastrointestinal Team based at Glangwili General Hospital, Carmarthen on a permanent basis.
Main duties of the job
Working 30 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills and previous experience of minute taking is essential.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers.
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 30/01/2025.
Person Specification
Qualifications and Knowledge
Essential
Level 3, or equivalent level of competency in Word Processing and Audio Transcription Knowledge of a range of secretarial procedures Knowledge of Software programmes - e.g. Microsoft packages, e-mail Internet and databases. 5 GCSEs or equivalent Proof of appropriate Continuous Professional Development Desirable
NVQ Level II Administration Circumstances
Essential
Good organisation skills Flexible approach to needs of the service Language Skills
Desirable
Welsh Speaker ( Level 1 ) Experience
Essential
Previous secretarial and/or administration experience. Health Service experience - familiar with the use of medical terms. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer details
Employer name
Hywel Dda University Health Board Address
Glangwili General Hospital
Dolgwili Road
Carmarthen
SA31 2AF
Employer's website #J-18808-Ljbffr
This is an exciting opportunity to join the Gastro Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 3 Clinical Secretary within the Gastrointestinal Team based at Glangwili General Hospital, Carmarthen on a permanent basis.
Main duties of the job
Working 30 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams and support the Medical Secretaries.
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.
Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills and previous experience of minute taking is essential.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers.
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 30/01/2025.
Person Specification
Qualifications and Knowledge
Essential
Level 3, or equivalent level of competency in Word Processing and Audio Transcription Knowledge of a range of secretarial procedures Knowledge of Software programmes - e.g. Microsoft packages, e-mail Internet and databases. 5 GCSEs or equivalent Proof of appropriate Continuous Professional Development Desirable
NVQ Level II Administration Circumstances
Essential
Good organisation skills Flexible approach to needs of the service Language Skills
Desirable
Welsh Speaker ( Level 1 ) Experience
Essential
Previous secretarial and/or administration experience. Health Service experience - familiar with the use of medical terms. Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications.
Employer details
Employer name
Hywel Dda University Health Board Address
Glangwili General Hospital
Dolgwili Road
Carmarthen
SA31 2AF
Employer's website #J-18808-Ljbffr
