This is an exciting opportunity to join the General Surgical Team at Glangwili General Hospital. Applications are invited from efficient and suitably qualified individuals for the post of a full-time Clinical Secretary within the General Surgical Team based at Glangwili General Hospital, Carmarthen on a permanent basis.
Main duties of the job
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the ENT Consultants and their teams and support the Medical Secretaries. You will undertake a wide range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills. Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills and previous experience of minute taking is essential. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers. Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 07/02/2025. Person Specification
Experience
Previous experience of working in an administrative / office environment Experience in minute taking and organising meetings and events Computer literate and proficient in using Microsoft Office suite (Word, Excel, PowerPoint and Outlook), including use of internet search engines Experience of data entry and maintaining spreadsheets Experience of dealing with public, health care professionals and health board staff at all levels Working within a team environment Experience of working within NHS Experience of managing equipment or resources required for services Qualifications and Knowledge
General standard of education; 5 GCSE's or equivalent Willing to undergo departmental training and improve knowledge and skills through further training ECDL Welsh Speaker (Level 1) Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the ENT Consultants and their teams and support the Medical Secretaries. You will undertake a wide range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board's patient database system. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills. Experience of Microsoft Word, Excel, PowerPoint, and E-Mail, coupled with proven secretarial skills and previous experience of minute taking is essential. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers. Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 07/02/2025. Person Specification
Experience
Previous experience of working in an administrative / office environment Experience in minute taking and organising meetings and events Computer literate and proficient in using Microsoft Office suite (Word, Excel, PowerPoint and Outlook), including use of internet search engines Experience of data entry and maintaining spreadsheets Experience of dealing with public, health care professionals and health board staff at all levels Working within a team environment Experience of working within NHS Experience of managing equipment or resources required for services Qualifications and Knowledge
General standard of education; 5 GCSE's or equivalent Willing to undergo departmental training and improve knowledge and skills through further training ECDL Welsh Speaker (Level 1) Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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