Seeking an experienced HR Manager who works within Financial Services to oversee the full HR Division and the Facilities department.
Key Responsibilities
Oversee daily HR operations, ensuring smooth execution of HR processes.
Manage the recruitment process, coordinating with Senior Management, Department Heads, and recruitment agencies.
Conduct interviews alongside Department Managers when needed.
Oversee onboarding for new employees, contractors, and temporary staff, ensuring compliance with pre-employment checks and induction processes.
Manage probation reviews, advising and coordinating with department heads to ensure proper completion.
Administer the annual performance management process, ensuring appraisals are conducted, and training needs are identified.
Maintain updated job descriptions and organisational charts.
Ensure personnel files comply with GDPR and internal procedures.
Oversee training and competence records in line with the companies policies and the FCA Handbook, liaising with the Compliance department as required.
Conduct regular market salary reviews, providing data for the annual bonus/salary cycle.
Manage monthly payroll processes, ensuring accurate and timely submissions.
Handle HMRC processes and submissions, including P11D's and PSA Settlement Agreements.
Liaise with advisors on tax, legal, and payroll matters.
Manage immigration, visas, and work permits, ensuring compliance with Home Office and HMRC regulations.
Coordinate with benefits consultants on pensions and employee benefits, including annual renewals.
Prepare and submit quarterly HR reports for the Management Committee.
Develop forward-looking HR strategies in alignment with the CEO and Board.
Keep policies, procedures, and handbooks current.
Update management on key HR issues, particularly those related to UK Employment Law.
Monitor staffing levels across departments, adjusting for demand and absences.
Handle day-to-day employee relations, escalating issues to the CEO when necessary.
Collaborate with Compliance on regulatory expectations for Regulated and Certified Staff.
Manage annual re-certification of certified staff.
Coordinate the renewal of Non-Executive Directorships.
Liaise with external company secretarial services for director registrations and annual returns.
Other Responsibilities:
Oversee daily operations of the company's facilities.
Manage maintenance schedules, ensuring timely repairs to minimize operational disruptions.
Ensure health and safety compliance through regular audits, risk assessments, and emergency procedures.
Manage contracted on-site security staff.
Maintain and review office and premises contracts, ensuring adherence to the company's Procurement Policy.
Organise fire drills and define emergency procedures.
Safeguard branch assets against risks like fire, theft, and burglary.
Maintain security of premises, managing the issuance of entry keys, fobs, and cards.
Perform other administrative tasks as required by Senior Management.
Keep accurate records of facility-related activities and performance for senior management.
Act as the main contact for facility issues, resolving concerns promptly.
Provide out-of-hours support for urgent facility-related matters when necessary.
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