Company Description
You’re talented and adaptable. That’s why you’ll fit in. We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy and inspired to do their best work. A place where every colleague can grow, develop and realise their potential. The purpose of the Marketing BU is to sustainably maximise cash flows from the marketing of Anglo American products and services. In support of this, we have set ourselves an ambition to deliver a considerable uplift in EBIT and 50% reduction in Scope 3 emissions by 2040. Job Description
CONTEXT The strategic objective of the Marketing business is to sustainably maximise cash flows from the marketing of Anglo American’s and third parties’ mined products, and related services. PURPOSE Provides proactive and wide range of administrative and general support to the team to enhance departmental efficiency, productivity and communication in a highly responsive and confidential manner. KEY TASKS Daily Departmental Administration
Communicate and/or coordinate instructions and business requirements with various individuals and/or departments Organize and maintain correspondences and records, following up on pending matters with limited direction Accurate tracking records maintained e.g. Gifts, Entertainment & Hospitality Register, monthly travel overview, daily attendance/travel schedule Ensure compliance with Legal with respect to conference registrations Process invoices for the teams supported using online tool Order stationery and other consumables for the teams supported Coordinate new starters onboarding for the teams supported Proactively support other Team Assistants with events organisations and administration Diary management for the COO
Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines Flight, transfer and accommodation bookings and visa applications made in accordance with company travel policy Liaising with travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy. Ensure diary is up to date with travel info Expenses prepared and reconciled Meeting and events management
Logistics of conferences, quarterly management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc. Tele- and video-conferences arrangement Booking rooms, catering and equipment using online tool Operational support
Act as trainee, support the teams in COO department on PowerPoint, Word document or Excel spreadsheet preparations To be familiar with Sales Operations tasks so that can provide back-up to these roles, should it be required Projects
Participate in projects with other TA team member(s) as and when required People:
Demonstrate behaviour in line with the Group’s values, standards and a professional workplace Participate as an effective team member in working collaboratively with Executive heads, Marketing team, peers and relevant others (including from other teams where relevant) to achieve business goals Qualifications
Qualifications: Good standard of general education Recognised secretarial qualification an advantage Specific Knowledge requirements: Proven track record of experience in a role and context of similar complexity Familiarity with travel and expenses booking tools Strong organisational skills with the ability to prioritise and multitask - Strives for excellence Excellent verbal and written communication skills Ability to maintain confidentiality and use initiative Attention to detail and commitment to deadlines Work calmly under pressure Strong ability to work with multiple parties including setting up of Customer meetings – internal and external
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You’re talented and adaptable. That’s why you’ll fit in. We’re re-imagining mining to improve people’s lives. That includes the lives of everyone who works for Anglo American. We strive to be a great company where employees are happy and inspired to do their best work. A place where every colleague can grow, develop and realise their potential. The purpose of the Marketing BU is to sustainably maximise cash flows from the marketing of Anglo American products and services. In support of this, we have set ourselves an ambition to deliver a considerable uplift in EBIT and 50% reduction in Scope 3 emissions by 2040. Job Description
CONTEXT The strategic objective of the Marketing business is to sustainably maximise cash flows from the marketing of Anglo American’s and third parties’ mined products, and related services. PURPOSE Provides proactive and wide range of administrative and general support to the team to enhance departmental efficiency, productivity and communication in a highly responsive and confidential manner. KEY TASKS Daily Departmental Administration
Communicate and/or coordinate instructions and business requirements with various individuals and/or departments Organize and maintain correspondences and records, following up on pending matters with limited direction Accurate tracking records maintained e.g. Gifts, Entertainment & Hospitality Register, monthly travel overview, daily attendance/travel schedule Ensure compliance with Legal with respect to conference registrations Process invoices for the teams supported using online tool Order stationery and other consumables for the teams supported Coordinate new starters onboarding for the teams supported Proactively support other Team Assistants with events organisations and administration Diary management for the COO
Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines Flight, transfer and accommodation bookings and visa applications made in accordance with company travel policy Liaising with travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy. Ensure diary is up to date with travel info Expenses prepared and reconciled Meeting and events management
Logistics of conferences, quarterly management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc. Tele- and video-conferences arrangement Booking rooms, catering and equipment using online tool Operational support
Act as trainee, support the teams in COO department on PowerPoint, Word document or Excel spreadsheet preparations To be familiar with Sales Operations tasks so that can provide back-up to these roles, should it be required Projects
Participate in projects with other TA team member(s) as and when required People:
Demonstrate behaviour in line with the Group’s values, standards and a professional workplace Participate as an effective team member in working collaboratively with Executive heads, Marketing team, peers and relevant others (including from other teams where relevant) to achieve business goals Qualifications
Qualifications: Good standard of general education Recognised secretarial qualification an advantage Specific Knowledge requirements: Proven track record of experience in a role and context of similar complexity Familiarity with travel and expenses booking tools Strong organisational skills with the ability to prioritise and multitask - Strives for excellence Excellent verbal and written communication skills Ability to maintain confidentiality and use initiative Attention to detail and commitment to deadlines Work calmly under pressure Strong ability to work with multiple parties including setting up of Customer meetings – internal and external
#J-18808-Ljbffr
