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If you haven't heard of our client, they specialise in high-quality, Rain forest Alliance certified refreshments, packaged in endlessly recyclable containers, and we're a proud B Corp. Even though our client are 12 years into their mission to bring refreshments to fridges across the UK and beyond and being based in Christchurch.
Job Description
The key responsibilities for the Part Time Office Coordinator role are:
Office
Greeting any visitors to HQ and being the face of the office. Managing the general enquiry email address (Info@ and shop@), responding to customers and forwarding to relevant departments. Answer the office phone, dealing with a range of queries and concerns. Ensure that both the office and Unit 9 are always presentable, clean and tidy. This will mean carrying out manual duties to keep the office clean whilst maintaining the "Jimmy's" look and feel throughout the office. E.g. emptying bins, dishwasher, watering plants. Restocking of all office supplies including cleaning supplies, toiletries, stationary, equipment, food and beverages. Assist the HR Manager with onboarding & leaving processes including organising vehicles, equipment, and IT access. Processing and packing of send outs such as sales sample or PR requests. Monitoring and ordering of boxes, packaging, and stock. To complete weekly Iced Coffee stock checks. Warehouse
Organising, maintaining, and improving the warehouse area. To own the general tidiness of the warehouse, maintain the look with efficient storage, and to improve with organisation solutions as and when required. Managing the process of Iced Coffee deliveries via pallets and liaise with Operations to coordinate stock management. Fleet Management
To keep the vehicle maintenance checklist up to date, including keeping track of servicing, repairs and any damage. To book vehicles in for any repairs or servicing requirements. Liaising with lease companies to obtain or return vehicles. Maintenance and General DIY
To ensure the general maintenance of tools and warehouse equipment. Liaise with third parties for when works need to be completed within the office and warehouse. Health & Safety
Completing weekly/ monthly Health and Safety checks including Fire safety. Completing Fire Safety tasks, such as checking smoke detectors, fire extinguishers and completing weekly fire alarm tests. The Successful Applicant The successful candidate for the Part Time Office Coordinator role is someone who looks like: Experienced in coordinating a busy workplace and prioritising multiple tasks and projects. Proactive and motivated, capable of working independently and taking initiative. Excellent customer service and communication skills. Strong proficiency in IT, including Excel, Word, and PowerPoint. Knowledgeable in vehicle management and maintenance. Educated to at least A-Level standard. Possess a full, clean UK driving licence. What's on Offer The candidate for the Part Time Office Coordinator role will receive: Salary £23,500 FTE depending on experience (Salary £15,064). Discretionary annual bonus. Opportunity to complete a Level 3 apprenticeship in Business Administration. Vitality private health care plan with access to rewards and discounts. 23 days holiday plus bank holidays increasing 1 day with each year of service. Company sick pay. Cycle 2 Work scheme. Enhanced parental leave.
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Greeting any visitors to HQ and being the face of the office. Managing the general enquiry email address (Info@ and shop@), responding to customers and forwarding to relevant departments. Answer the office phone, dealing with a range of queries and concerns. Ensure that both the office and Unit 9 are always presentable, clean and tidy. This will mean carrying out manual duties to keep the office clean whilst maintaining the "Jimmy's" look and feel throughout the office. E.g. emptying bins, dishwasher, watering plants. Restocking of all office supplies including cleaning supplies, toiletries, stationary, equipment, food and beverages. Assist the HR Manager with onboarding & leaving processes including organising vehicles, equipment, and IT access. Processing and packing of send outs such as sales sample or PR requests. Monitoring and ordering of boxes, packaging, and stock. To complete weekly Iced Coffee stock checks. Warehouse
Organising, maintaining, and improving the warehouse area. To own the general tidiness of the warehouse, maintain the look with efficient storage, and to improve with organisation solutions as and when required. Managing the process of Iced Coffee deliveries via pallets and liaise with Operations to coordinate stock management. Fleet Management
To keep the vehicle maintenance checklist up to date, including keeping track of servicing, repairs and any damage. To book vehicles in for any repairs or servicing requirements. Liaising with lease companies to obtain or return vehicles. Maintenance and General DIY
To ensure the general maintenance of tools and warehouse equipment. Liaise with third parties for when works need to be completed within the office and warehouse. Health & Safety
Completing weekly/ monthly Health and Safety checks including Fire safety. Completing Fire Safety tasks, such as checking smoke detectors, fire extinguishers and completing weekly fire alarm tests. The Successful Applicant The successful candidate for the Part Time Office Coordinator role is someone who looks like: Experienced in coordinating a busy workplace and prioritising multiple tasks and projects. Proactive and motivated, capable of working independently and taking initiative. Excellent customer service and communication skills. Strong proficiency in IT, including Excel, Word, and PowerPoint. Knowledgeable in vehicle management and maintenance. Educated to at least A-Level standard. Possess a full, clean UK driving licence. What's on Offer The candidate for the Part Time Office Coordinator role will receive: Salary £23,500 FTE depending on experience (Salary £15,064). Discretionary annual bonus. Opportunity to complete a Level 3 apprenticeship in Business Administration. Vitality private health care plan with access to rewards and discounts. 23 days holiday plus bank holidays increasing 1 day with each year of service. Company sick pay. Cycle 2 Work scheme. Enhanced parental leave.
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